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August 15

Graduate Student News

Welcome to the latest issue of TheGraduate@Carleton e-newsletter for graduate students. The next special Orientation issue will be distributed on Sept. 1. After that, you will receive an issue twice a month on Thursday mornings. For up-to-the-minute news, follow us on Twitter @CUGradStudies or visit our website: Feedback is welcome. Email us at:

Don't Forget to Register

You have until Sept. 17 to register for fall and fall/winter courses. This is done electronically through Carleton Central. For course selection, the 2019-20 Graduate Calendar is available by clicking here. You can access a list of approved Special Topics by clicking here.

Your Choices Matter

During the fall and/or winter term registration process, you’ll be asked to make important decisions regarding staying opted in to essential services on campus. Under the Student Choice Initiative by the provincial government, you can now choose which optional non-tuition fees to pay and which on-campus services to support, effective fall 2019. As a graduate student, your choices will impact the variety of services and initiatives that are delivered both on- and off-campus. These fees provide you with opportunities to engage in meaningful experiences, receive thousands in grants, scholarships and awards, as well as gain skills and receive personal support from programs and service centres across campus, such as the food centre. To learn more about the services and resources provided by the Graduate Students’ Association, please visit If you have already opted out, you have until September 17 to opt back in.

For More Information →

Fall Orientation For New Grad Students and TAs

Fall Orientation for all new graduate students and Orientation for teaching assistants are fast approaching. More information, including how to register, is available on this web page.

Additional Orientation for International Grad Students

In addition to the Sept. 3rd general Orientation, international graduate students also need to register for one of several International student Orientation sessions that are being held from Aug 20 to Sept. 30. Click here for details. You can view the ISSO’s pre-arrival checklist here. The International Student Services Office also encourages you to take advantage of its Airport Welcome Program, and the Peer Mentoring Program.

GSA's Grad Welcome Weeks

The Graduate Students’ Association will be hosting two weeks of diverse events for new and returning graduate students at Carleton. These events include free food, movie nights, a grad party on the lake, and a keynote speaking event. For more information, visit, and stay updated by signing up for the Grad Bulletin at

GSA's Health, Dental and Accident Plan

The Graduate Students’ Association offers a medical, dental and accident insurance plan designed to be relatively comprehensive and low in cost. All full-time students registered in the fall term are automatically covered. Part-time students and dependents can join the plan for a fee. Please check the GSA’s website for deadlines, and more information. Feel free to visit the GSA office in the University Centre (Rm. 600) to get more information from GSA staff members.

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FGPA Welcomes New Dean

Effective July 1, Patrice Smith became the new Dean of the Faculty of Graduate and Postdoctoral Affairs. Find out more about her.

Read More →

Important Information for New and Returning TAs

Visit our TA web page for important information for new and continuing TAs, including how to update your profile. Updates are important as this information helps determine appropriate TA assignments. As per the Collective Agreement Section 13.04 (f), TA assignment offers shall be accepted or declined within 10 working days of the date of your offer. Failure to accept your offer by this deadline without reasonable cause will constitute declining of your TAship for that term. A reminder that, for the fall term, today (August 15) is the deadline to apply to be an out-of-priority Teaching Assistant and August 31 is the last day to apply for a Leave From Duties. You can access the form on Carleton Central.

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Preparing to Teach Certificate

Registration for the Fall 2019 cohort of the Educational Development Centre’s certificate program for doctoral candidates, Preparing to Teach, is now open. You can find information by clicking here.

New Training Sessions from Mitacs

Check out these two training offerings from Mitacs. Course registration is first come, first served and is available on the training sites: Essentials of Productive Teams (September 26) and Foundations of Project Management I  (October 24 – 25). All sessions will include light breakfast and lunch for all participants.

Get or Renew Your U-Pass

New students, don’t forget to apply online by August 16th to get your campus ID card and universal transit pass (U-Pass). Returning students, your blue U-Pass is renewable for each pass period while you’re eligible.

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Grad Research: Filling in the Fossil Record

A Carleton PhD student has identified two new species. Find out the details of Arjan Mann’s remarkable find.

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Grad Blog: Film Alumnus Shares Her Story

Mukarram Ramadan recently graduated with her MA in Film Studies. As part of her degree, she participated in a practicum at The Independent Filmmakers Co-operative of Ottawa (IFCO) which led to her current job as an Artist Support Coordinator for IFCO.

Find Out More About Her Journey →


Most of the deadlines for this coming year are posted on our awards website. Other deadlines and application information will be posted in the near future as they become available. Please note that you can apply to donor-funded awards starting August 27.

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Check Out Our Mental Health Website

Want to know more about how to understand, manage and improve your mental health and well-being while at university? Check out Carleton’s centralized mental health website.

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Graduate Space Available in the Library

Registration for Graduate study space in the library will commence today (August 15), via the Library’s website. Assignments will be handed out on a first come, first served basis.

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Want To Help Develop a Renewed Vision for Carleton?

Do you care passionately about Carleton’s future? Are you willing to invest your time to help develop a renewed vision for Carleton? If so, then consider applying to join the Carleton University Strategic Planning Task Force by emailing:

Find Out More →

Important Dates and Deadlines


August 17-23:  Final examinations in late summer and full summer courses may be held. Examinations are normally held all seven days of the week.

August 25:  Fall payment deadline. Click here for important payment information. Late charges may be applied to the student account any time after this date.

August 31-September 1:  Residence move-in weekend.

September 1:  Last day for receipt of applications to graduate from potential fall (November) graduates.

September 2:  Statutory holiday. University closed.

September 3:  Orientation for new graduate students. TA Orientation is in the process of being organized.

September 4:  Fall term begins. Fall and fall/winter classes begin.

September 12:  OSAP deferral deadline. Late payment charges and late registration charges applied to the student account on or after this date for eligible OSAP students.

September 13-15:  Full and late summer deferred final examinations held.

September 17:  Last day of registration for fall term and fall/winter courses. Last day to change courses or sections (including auditing) for fall term and fall/winter courses.

September 17:  Graduate students who have not electronically submitted their final thesis copy to the Faculty of Graduate and Postdoctoral Affairs will not be eligible to graduate in fall 2019 and must register for the fall 2019 term.

September 30:  Last day to withdraw from fall term and fall/winter courses with a full fee adjustment (financial withdrawal). Withdrawals after this date will create no financial change to fall term fees and will result in a permanent notation of WDN appearing on your official transcript.

October 11:  December examination schedule (fall term final and fall/winter mid-terms) available online.

October 14:  Statutory holiday. University closed.

October 21-25:  Fall break. Classes are suspended.

For a complete list of all official academic and financial dates and deadlines, please go to the Registrar’s website. For all financial matters, go to Student Accounts.


Grad Navigate workshops are now over for this term. Please note that online training modules or workshops advertised outside of Grad Navigate do not count towards paid training hours for TAs.

September 23:  Media Training

September 26:   Essentials of Productive Teams (Mitacs). To learn more and register for this course, please click here.

October 24-25:  Foundations of Project Management I (Mitacs) To learn more and register for this course, please click here.

Mitacs also offers several funding opportunities for graduate students. You can apply any time, except there are two deadline dates each year for the Mitacs Elevate program. Check out:
(a) Mitacs Accelerate (Funding starts at $15,000 for research internships with industry or non-profit partners)
(b) Mitacs Elevate ($57,500 annual grant for two-year postdoctoral fellowships with industry or non-profit partners).
(c) Mitacs Globalink Research (Travel funding for research projects with international universities)
Note: For information about Carleton awards, go to our awards and funding website.


August 27  Applications open for donor-funded awards

September 9:  Carleton U. deadline to apply for a Rhodes scholarship

September 27:  Deadline to apply for an NSERC doctoral award

October 1Deadline to apply for a SSHRC doctoral award

November 15Deadline to apply for an OGS

December 1:  Deadline for master’s students to apply for a Tri-Council award


The deadlines to apply for a Leave From Duties are: Aug. 31 (fall term), Dec. 31 (winter term) and April 30 (summer term)  (access form via Carleton Central).

Deadlines to apply to be an “out-of-priority” TA are as follows: August 15 (Fall/Winter term), December 15 (Winter term) and April 15 (Spring/Summer term).

“Pedagogical” training hours must be completed by Nov. 30 for a fall-only TAship and by March 30 for a full academic year TAship or a winter-only TAship.

TAs – Please note that it can take up to two weeks before your attendance at workshops is recorded. You are strongly encouraged to track your progress independently of the TA Management System in order to ensure its accuracy. In the event of a discrepancy, you are responsible for ensuring your training is captured in Carleton Central.