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Current Grad Students Newsletter

Graduate Student News

Welcome to the latest issue of TheGraduate@Carleton e-newsletter for graduate students. A special Orientation issue will be distributed on Sat. Sept. 1. The next full issue will be distributed on Wed. Sept. 5. For up-to-the-minute news, follow us on Twitter @CUGradStudies or visit our website: Feedback is welcome. Email us at:

Register Now for Fall Term

Registration for fall courses at Carleton for graduate students is open until Sept. 18 and is done electronically through Carleton CentralLate charges may be applied to your student account any time after August 25 if you have not registered by that date. You can view the 2018-19 Graduate Calendar by clicking here. A list of Special Topics is available here.

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Orientation for all New TAs and Graduate Students

Fall Orientation for all new graduate students and teaching assistants will be held September 4. Register now!

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Orientation and Pre-Arrival Information for International Graduate Students

In addition to the Sept. 4th general Orientation, international graduate students also need to register for one of several International Student Orientation sessions being held from Aug. 31 to Sept. 7. You can view the ISSO’s pre-arrival checklist here. The International Student Services Office also encourages you to take advantage of its Airport Welcome Program, and the Peer Mentoring Program.

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Contract Instructor Orientation

If you’re getting ready to teach your first course at Carleton, or if you’re returning after a break, you may have questions about policies and procedures, teaching tips and educational technology. Join Teaching and Learning Services on Thursday, Aug. 23 from 4:30-9 p.m. for their fall 2018 Contract Instructor Orientation to get the answers to your questions. Read details and register by going to this web page.

Are You Eligible for a Scholarship Balance?

If you are eligible to receive a scholarship balance, you can request your balance through Carleton Central by clicking on “Refund or Scholarship Balance Request”. Depending on the amount of your scholarship balance, you will have up to four options: campus card transfer, e-transfer, cheque, or donate to Carleton. Although you can submit your request prior to the financial drop date, it will not be processed until after September 30, 2018. If you have any questions, please contact Student Accounts at: or phone 613-520-2600 ext. 3626.

GSA’s Grad Welcome Weeks

The Graduate Students’ Association is hosting two weeks of diverse events for new and returning graduate students at Carleton from September 1 to 22. These events include free food, movie nights, a grad party on the lake, and a keynote speaking event. For more information, visit, and stay updated by signing up for the Grad Bulletin at

GSA Health, Dental and Accident Plan

The Graduate Students’ Association offers a medical, dental and accident insurance plan designed to be relatively comprehensive and low in cost. All full-time students registered in the fall term are automatically covered. Part-time students and dependents can join the plan for a fee. Please check the GSA’s website for deadlines, and more information. Feel free to visit the GSA office at the University Centre (Rm. 600) to get more information from our staff members.

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A Primer for New and Returning TAs

Visit our TA web page for important information for new and continuing TAs, including how to update your profile. Updates are important as this information helps determine appropriate TA assignments. As per the Collective Agreement Section 13.04 (f), TA assignment offers shall be accepted or declined within 10 working days of the date of your offer. Failure to accept your offer by this deadline without reasonable cause will constitute declining of your TAship for that term. Also, please note that today is the deadline to apply to be an out-of-priority Teaching Assistant and August 31 is the last day to apply for a Leave From Duties. You can access the form on Carleton Central.

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Fall/Winter U-Pass Now Available

The Fall/Winter U-Pass is now available to eligible students. Don’t forget to get yours. Information about opting out is available on the U-Pass website. For those who are eligible to opt out, for a full refund, the U-Pass must be returned by September 14 for the fall term and January 14 for the winter term, or the refund will be pro-rated depending on the day you return your U-Pass.

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Two Carleton Graduate Students Win Distinguished Awards

Carleton PhD students Trycia Bazinet, from the School of Indigenous and Canadian Studies and Émélie Desrochers-Turgeon, from the Azrieli School of Architecture and Urbanism, have both won prestigious Vanier awards for their exceptional research.

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News from the Office of Research Ethics

Successful completion of the TCPS-2 Course on Research Ethics (CORE) is now required of all researchers seeking ethical clearance from CUREB A/B. For those who have not yet completed the tutorial, you can get started here:

Awards Update

The Application Form for the Rhodes Scholarship is available by clicking here and must be submitted by Sept. 7 to Deadlines for the Tri-Council awards are available on our awards website. Deadlines and application information for other awards will be posted in the near future as they become available.

Grad Research on Fish Links to Indigenous Heritage

Even though she was born and raised on the opposite side of Canada and has done research on fish in Africa, Asia and Oceania, Carleton University PhD student and National Geographic Explorer, Andrea Reid, was probably destined to study Pacific salmon.

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Grad Blog - Hacking for a More Accessible Future

On July 29th, Carleton’s Advanced Cognitive Engineering (ACE) Lab hosted a hackathon that brought together people from different academic backgrounds to test eye-tracking devices to make technologies and gaming more accessible for people with motor disabilities. Cognitive Science student Kayla Pedret helped to organize the event and wrote the following blog about the day.

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Grad Research: Documenting Dance

Cognitive Science graduate student Aaron Golish was a top 10 finalist in Carleton University’s 2018 Three Minute Thesis competition. He explains how you can create a language to document dance.

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Professionalize Yourself

It’s never too early or too late to think about your professional development. The Faculty of Graduate and Postdoctoral Affairs offers a range of workshops and resources designed to help you envision and pursue your career goals. The workshop schedule will be posted within the next few weeks, so check back regularly.

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Don’t Forget to Apply to Graduate

Do you intending to graduate this fall? Don’t forget to apply by September 1.

Important Dates and Deadlines


August 23:  Contract Instructor Orientation.

August 25:  Fall term payment deadline. Click here for important payment information. Late charges may be applied to the student account on or after this date. Interest charges begin to accrue on September 1. OSAP entitlements must be available by August 25 in order to be eligible for the OSAP deferral.

September 1:  Last day for receipt of applications from potential fall (November) graduates. You can apply in Carleton Central.

September 1-2:  Residence move-in weekend.

September 3:  Statutory holiday; University closed.

September 4:  Orientation for new graduate students and TAs.

September 5:  Fall term begins. Fall and fall/winter classes begin.

September 12:  OSAP deferral deadline. Late payment charges and late registration charges applied to the student account on or after this date for eligible OSAP students.

September 14-16:  Full and late summer deferred final examinations held.

September 14:  (For those who are eligible to opt out of the U-Pass) For a full refund, the U-Pass must be returned by this date.

September 18:  Last day of registration for fall term and fall/winter courses. Last day to change courses or sections (including auditing) for fall term and fall/winter courses.

September 18:  Graduate students who have not electronically submitted their final thesis copy to the Faculty of Graduate and Postdoctoral Affairs will not be eligible to graduate in fall 2018 and must register for the fall 2018 term.

September 30:  Last day to withdraw from fall term and fall/winter courses with a full fee adjustment (financial withdrawal). Withdrawals after this date will create no financial change to fall term fees and will result in a permanent notation of WDN appearing on your official transcript.

October 5:  December examination schedule (fall term final and fall/winter mid-terms) available online.

October 8:  Statutory holiday. University closed.

For a complete list of all official academic and financial dates and deadlines, please go to the Registrar’s website. For all financial matters, go to Student Accounts.


August 15 (TODAY):  Workshop entitled “Planning to Finish Your Dissertation This Year” 

August 17 EDC’s Open House

August 20: Supporting Individuals Who Disclose Sexual Violence

August 31-September 7: Orientation for new International graduate students

September 4 (afternoon):  Orientation for all new graduate students (including International students) and new TAs

September 4 (morning): Some departments will host their own orientation sessions for new grad students

September 10-17: Throwback

September 13:  Science Student Alumni Mixer 

September 13:  Economics Alumni Reception at Throwback

September 13:  Annual Attallah Lecture “Media Forensics: Reading the Canadian Culture Commodity

September 15Raven’s Rally

September 15:  Heritage Campus Walking Tour 

September 16: Annual Terry Fox Run

September 17:  Carleton University Art Gallery Opening Party for Fall Exhibitions 

For information about Carleton events, go to the university events calendar.


August 29:  Laser Safety Training 

Grad Navigate workshops for the fall term will be posted shortly. You can always access online training through Please note that these online training modules do not count towards paid training hours for TAs.


September 7:  Deadline to apply for a Rhodes scholarship.(return to

September 17Deadline to apply for a scholarship from the Migration and Diaspora Awards Committee

September 28:  Deadline to apply for an NSERC doctoral award

October 1:  Deadline to apply for a CIHR doctoral award

October 12Deadline to apply for a SSHRC doctoral award

November 15Deadline to apply for an OGS

December 1:  Deadline for master’s students to apply for a Tri-Council award

Mitacs offers several funding opportunities for graduate students. You can apply any time, except there are two deadline dates each year for the Mitacs Elevate program. Check out:
(a) Mitacs Accelerate (Funding starts at $15,000 for research internships with industry or non-profit partners)
(b) Mitacs Elevate ($57,500 annual grant for two-year postdoctoral fellowships with industry or non-profit partners).
(c) Mitacs Globalink Research (Travel funding for research projects with international universities)
Note: For information about Carleton awards, go to our awards and funding website.


The deadlines to apply for a Leave From Duties are: Aug. 31 (fall term), Dec. 31 (winter term) and April 30 (summer term)  (access form via Carleton Central).

Deadlines to apply to be an “out-of-priority” TA are as follows: Today, August 15 (Fall/Winter term), December 15 (Winter term) and April 15 (Spring/Summer term).

“Pedagogical” training hours must be completed by Nov. 30 for a fall-only TAship and by March 30 for a full academic year TAship or a winter-only TAship.