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Current Grad Students Newsletter

Graduate Student News

Welcome to the August issue of TheGraduate@Carleton e-newsletter for graduate students. This newsletter is sent to all current graduate students on the first and third Wed. of every month (except during the summer). A special Orientation issue will be available Aug. 31. For up-to-the-minute news, follow us on Twitter @CUGradStudies or visit our website: To comment, email us at:

Register Now for the Fall Term!

Registration for fall courses at Carleton for graduate students is available until Sept. 19 and is done electronically through Carleton Central. Late charges may be applied to your student account any time after August 25 if you have not registered by that date. You can view the 2017-18 Graduate Calendar by clicking here. A list of Special Topics is available here.

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Are You Eligible for a Scholarship Balance?

If you are eligible to receive a scholarship balance, you can request your balance through Carleton Central by clicking on “Refund or Scholarship Balance Request”. Depending on the amount of your scholarship balance, you will have up to four options: campus card transfer, e-transfer, cheque, or donate to Carleton. Although you can submit your request prior to the financial drop date, it will not be processed until after September 30, 2017. If you have any questions, please contact Student Accounts at: or phone 613-520-2600 ext. 3626.

Important News for Research Assistants

The Graduate Job Requisition System tool was launched last term on Carleton Central to facilitate the creation of casual research assistant payments to Graduate students. If you are intending to assign your RA funding to pay your tuition fees, you must do so by August 25 in order to avoid a late fee. And you need to accept your job requisition by September 15.

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Orientation for New TAs and Graduate Students

Fall Orientation for all new graduate students and teaching assistants will be held September 5. Register now!

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Orientation and Pre-Arrival Information for International Graduate Students

In addition to the Sept. 5th general Orientation, international graduate students also need to register for the International Graduate Student Orientation being held Friday, September 1. The International Student Services Office also encourages you to take advantage of its Airport Welcome Program, and the peer mentoring program.

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GSA's Grad Welcome Weeks

The Graduate Students’ Association is hosting two weeks of fun activities for new and returning graduate students at Carleton from September 1 to 22.  For more information, visit And stay updated by signing up for the Grad Bulletin at  (scroll down to middle of right side)

GSA Health, Dental and Accident Plan

The Graduate Students’ Association offers a medical, dental and accident insurance plan designed to be relatively comprehensive and low in cost. All full-time students registered in the fall term are automatically covered. Part-time students and dependents can join the plan for a fee. Deadlines apply.

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Important Information for New & Returning TAs

Visit our TA web page for important information for new and continuing TAs, including how to update your profile. Updates are important as this information helps determine appropriate TA assignments. As per the Collective Agreement Section 13.04 (f), TA assignment offers shall be accepted or declined within 10 working days of the date of your offer. Failure to accept your offer by this deadline without reasonable cause will constitute declining of your TAship for that term. Also, please note August 31 is the last day to apply for a Leave From Duties. You can access the form on Carleton Central.

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Fall/Winter U-Pass Now Available

The Fall/Winter U-Pass is now available to eligible students. Don’t forget to get yours. Information about opting out is available on the U-Pass website. For those who are eligible to opt out, for a full refund, the U-Pass must be returned by September 14 for the fall term and January 14 for the winter term, or the refund will be pro-rated depending on the day you return your U-Pass.

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Final Reminder - Graduate Study Space in the Library

Registration for Graduate study space in the library opened up yesterday (August 15), via the Library’s website. Assignments will be handed out on a first come, first served basis.

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Award Deadlines

The application for the Ontario Graduate Scholarship (OGS) is now available online (please check to see if you submit a paper or electronic copy). The Application Form for the Rhodes Scholarship is available by clicking here and must be submitted by Sept. 10 to Deadlines for the Tri-Council awards are available on our awards website. Deadlines for other awards will be posted in the near future. There will be an NSERC award info session on Sept. 12 at 1:30 in the Senate Room (6th floor Robertson). And you can register now for a CIHR award info session:  September 6, 2017, 10-11:30  a.m., OR September 8, 2017, 1-2:30 p.m.

Professionalize Now!

It’s never too early or too late to think about your professional development. The Faculty of Graduate and Postdoctoral Affairs offers a range of workshops and resources designed to help you envision and pursue your career goals. The workshop schedule will be posted within the next few weeks, so check back regularly.

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Grad Research: PhD Student Does "DEAP" Research

PhD student Andrew Erlandson is going “DEAP” to conduct his research. In fact, he is working two kilometres underground at SNOLAB, a science laboratory specializing in neutrino and dark matter physics. Find out about some new research results from the DEAP team.

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Grad Research: Using Drones to Increase Wireless Capacity

Have you ever been at an event, where all of a sudden your cell phone didn’t have a signal? Graduate student Irem Bor is working to solve this kind of problem.

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GDip in Conflict Resolution Adds Competitive Edge

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Don't Forget to Apply to Graduate

Intending on graduating this fall? Don’t forget to apply by September 1.

Important Dates and Deadlines


August 25:  Fall payment deadline. Click here for important payment information. Late charges may be applied to the student account any time after this date.

September 1:  Last day for receipt of applications from potential fall (November) graduates

September 4:  Statutory holiday. University closed.

September 5:  Fall Orientation for new grad students and TAs

September 6:  Fall term begins. Fall and fall/winter classes begin.

September 14:  (For those who are eligible to opt out of the U-Pass) For a full refund, the U-Pass must be returned by this date. 

September 15-17:  Full and late summer deferred final examinations held.

September 19:  Last day of registration for fall term and fall/winter courses. Last day to change courses or sections (including auditing) for fall/winter and fall term courses.

September 19:  Graduate students who have not electronically submitted their final thesis copy to the Faculty of Graduate and Postdoctoral Affairs will not be eligible to graduate in Fall 2017 and must register for the fall 2017 term.

September 30:  Last day to withdraw from fall term and fall/winter courses with a full fee adjustment (financial withdrawal). Withdrawals after this date will create no financial change to Fall term fees.

October 6:  December examination schedule (fall term final and fall/winter mid-terms) available online.

October 9:  Statutory holiday. University closed.

October 23-27:  Fall break. Classes are suspended.

For a complete list of all official academic and financial dates and deadlines, please go to the Registrar’s website. For all financial matters, go to Student Accounts.


Register now for the EDC’s Preparing to Teach Certificate course. Check this page for details.

Registration for TA Training Day (Sept. 23) will open on Carleton Central before Sept. 5. Details are here.

MacOdrum Library is offering a Thesis Jumpstart series this term (Using NVIVO for your Literature Review (Registration already available), Literature Reviews and Citation Management and Research Data Management)

Grad Navigate workshops are not offered during the summer term. However, you can already register for some fall workshops. You can also access online training through Please note that these online training modules do not count towards paid training hours for TAs.


Apply Now for the 5th National Student Paper Competition. Check website for deadlines.

August 18:  Deadline to apply for the British Council Canada and UNA-C trainers program

August 31:  Deadline to apply for the German Parliament’ s International Parliamentary Scholarship  Program

September 6:  Register now for this CIHR award information session. Today from 10-11:30 a.m.

September 8:  Register now for a CIHR award information session. Today from 1-2:30 p.m.

September 10:  Carleton U. deadline to apply for a Rhodes scholarship (if interested, email Andrew Brook)

September 12:  NSERC Scholarships and Fellowships Presentation – 1:30 in the Senate Room (6th floor, Robertson Hall).

September 30:  Deadline to apply for the Mauril Belanger memorial Youth Addictions Research Grant

Mitacs offers several funding opportunities for graduate students. You can apply any time, except there are two deadline dates each year for the Mitacs Elevate program. Check out:
(a) Mitacs Accelerate (Funding starts at $15,000 for research internships with industry or non-profit partners)
(b) Mitacs Elevate ($57,500 annual grant for two-year postdoctoral fellowships with industry or non-profit partners).
(c) Mitacs Globalink Research (Travel funding for research projects with international universities.

Note: For information about Carleton awards, go to our awards and funding website.


Now-August 30:  Work is underway to install pedestrian-activated flashing lights at the west crossover at University Dr. and Campus Ave, near parking Lot 18. When completed, pedestrians will be able to push a button to activate flashing lights when crossing the road.

Now-August 28:  The section of University Drive in front of the Life Sciences Building will remain closed to vehicle traffic until this date to facilitate construction. The pedestrian pathway will be covered and remain open during that time. Library Road is open to help ease traffic congestion on campus.

Now-Early November:  Work on the expansion of the bus shelter at Minto Case is taking place. New shelter will be larger and heated.

Now-September 4:  Room 2017 in Dunton Tower will not be available due to renovations. It will reopen after Labour Day.

September 1:  ISSO’s Orientation for International Graduate Students

September 2-3:  Residence move-in weekend.

September 5FGPA Orientation for new graduate students (including international students) and TAs. Departmental introductions for students and other academic preparation activities will be held.

October 10:  Deadline to apply for the “Cool Japan” program at Chiba University.

For information about Carleton events, go to the university events calendar.


The deadlines to apply for a Leave From Duties are: August 31 (fall term), December 31 (winter term) and April 30 (summer term)  (access form via Carleton Central),

Deadline to apply to be an “out-of-priority” TA are as follows: December 15 (Winter term), April 15 (Spring/Summer term) and August 15 (Fall/Winter term). You can apply once you are registered as a full-time student in the respective term (For fall, registration opens June 23).

“Pedagogical” training hours must be completed by November 30 for a fall-only TAship and by March 30 for a full academic year TAship or a winter-only TAship.

TAs – Please note that it can take up to two weeks before your attendance at workshops is recorded. You are strongly encouraged to track your progress independently of the TA Management System in order to ensure its accuracy. In the event of a discrepancy, you are responsible for ensuring your training is captured in Carleton Central.