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Current Grad Students Newsletter

Graduate Student News

TheGraduate@Carleton newsletter is sent to all graduate students on the first and third Wed. of every month (except during the summer). For up-to-the-minute news, follow us on Twitter @CUGradStudies or visit our website: To comment, email us at:  fgpa_newsletter@ca.

OGS and Tri-Council Award Update

If you applied for an OGS award, the results should be available the last week of February. Tri-Council (NSERC, SSHRC, CIHR) award results will be available during March or April, depending on the award.

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3MT Training - Today and Tomorrow

Two training sessions are being held today and tomorrow for students who will be participating in the Three Minute Thesis (3MT) competition. If you want to attend and haven’t registered, just show up: Feb. 15 from 1 – 3 p.m. or Feb. 16 from 10 a.m. – 12 p.m. in 617 Southam Hall.

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Another Opportunity to Showcase Your Research

Members of the Data Day Committee are looking for graduate students who are doing research involving Big Data to participate in their annual poster competition.

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NSERC Science Action Top 40

Three Carleton graduate students are competing in the Science Action competition hosted by the Natural Sciences and Engineering Research Council of Canada (NSERC).  The videos with the most views by February 28 – WIN.

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PhD Writing Bootcamp

PhD students – Has your thesis got you down? Have you got writer’s block? Need some help? You might want to attend our PhD Writing Bootcamp during Reading Week.

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From Aerospace to Outer Space

Carleton PhD student Scott Bishop has big dreams and high hopes as one of a few dozen people still on the Canadian Space Agency’s list of potential astronauts.

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Grad Research: On Top of the World

Not every graduate student has had their field work thwarted by the presence of a polar bear. This is just one of the hazards facing Northern researchers like Carleton PhD student Anna Crawford.

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Hoping to Graduate in June?

March 1 is the deadline for receipt of applications from potential spring (June) graduates. It is also the last day that graduate students, who are expecting to graduate at the Spring Convocation, can submit their thesis to their supervisor, in examinable form.

T4 and T4A Slips Now Available to Carleton Employees

The electronic information slips (T4 and T4A’s) produced by payroll for the 2016 tax year are now available on Carleton Central. Find out how you can access your information.

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Participate in the Brain and Mental Health Art Show

Find out how you can submit artwork to be exhibited in this year’s Brain and Mental Health Art Show.

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Update from the Board of Governors

To find out what happened at the most recent Carleton University Board of Governors (BOG) meeting, click here. The Board is seeking nominations for its annual Award for Outstanding Community Achievement. Click here for more details. As well, BOG  is seeking Expressions of Interest from students to fill FOUR vacant positions as a Student Governor for the 2017/2018 Board Year.

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U.S. Executive Order - Carleton Statement

The executive order recently issued from the United States has caused consternation around the world. Faculty, staff and students are understandably anxious. We must now work together to celebrate our diversity.

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Renovation Work in MacOdrum Library

The next phase of renovations in the Library is now underway and will continue until the end of June.

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Important Dates and Deadlines


February 17:  April examination schedule available online.

February 20:  Statutory holiday, University closed.

February 20-24:  Winter Break. Classes are suspended.

March 1:  Last day for UHIP refund applications for International Students who will be graduating this academic year.

March 1:  Last day for receipt of applications from potential spring (June) graduates.

March 1: Grad students expecting to graduate at the Spring Convocation must submit their thesis to their supervisor, in examinable form, by this date

March 10:  Last day to request formal exam accommodations for December examinations to the Paul Menton Centre for Students with Disabilities. Late requests will be considered on a case-by-case basis.

March 20Last day to pay any remaining balance on your Student Account to avoid a hold on access to marks through Carleton Central and the release of transcripts and other official documents.  An account balance may delay Summer 2017 course selection.

For a complete list of all official academic and financial dates and deadlines, please go to the Registrar’s website. For all financial matters, go to Student Accounts.


February 23-2614th Canadian International Model United Nations (CANIMUN) conference

February 24–March 31:  4th Annual FPA Research Month

February 24:  Deadline to apply for a two-week study program in India

February 27:  Deadline to enter the CU75 Community-Academic Expo (to organize a panel, workshop or presentation)

March 2-4 Visions for Canada 2042 conference

March 15:  Carleton’s Three Minute Thesis competition

March 30:  2017 Linguavision Song Competition

April 7:  Deadline to submit activities/positions to the Co-Curricular Record

April 28:  Deadline to enter a poster project in the CU Academic Expo

For information about Carleton events, go to the university events calendar.  For information about events targeted at or promoting graduate student research, go to Grad Research Link.


Grad Navigate workshops are posted for this term. You can always access online training through Please note that these online training modules workshops do not count towards paid training hours for TAs.

You might want to consider the next Media Training workshop – you need to register in advance. Tuesday, Feb. 28 from 9:30 a.m. to 12:30 p.m. in 617 Southam.

For those entering the Three Minute Thesis (3MT) competition, the two training sessions are being held today and tomorrow – if you want to attend and haven’t registered, just show up: Feb. 15 from 1-3 p.m. and Feb. 16  from 10-12 a.m.


February 20 (4:30 p.m.):  Deadline to submit a nomination for the 2016-17 Carleton U. Board of Governors Award for Outstanding Community Achievement

March 6:  Deadline to apply for the Adrian D.C. Chan award for Volunteer and Community Service

March 6Deadline to apply for the Canada-China Scholars’ Exchange Program

March 6:  How would you make Ontario better? Deadline to enter the Lieutenant Governor’s Visionaries Prize.

March 10:  Deadline to apply for a Dan David scholarship

March 12: Deadline for PhD students to register for the Fields Institute inaugural thesis competition

March 31: Deadline for Mitacs international research awards

Mitacs offers several funding opportunities for graduate students. You can apply any time, except there are two deadline dates each year for the Mitacs Elevate program. Check out:
(a) Mitacs Accelerate (Funding starts at $15,000 for research internships with industry or non-profit partners)
(b) Mitacs Elevate ($57,500 annual grant for two-year postdoctoral fellowships with industry or non-profit partners).
(c) Mitacs Globalink Research (Travel funding for research projects with international universities)
(d) Mitacs Step (Professional development workshops facilitated by industry leaders

Note: For information about Carleton awards, go to our awards and funding website.


The deadlines to apply for a Leave From Duties are:  April 30 (summer term)  (access form via Carleton Central), Aug. 31 (fall term) and Dec. 31 (winter term).

Deadline to apply to be an “out-of-priority” TA for the fall term 2017 is Sept. 1 and for the winter term 2018 is Jan. 1.

“Pedagogical” training hours must be completed by March 30 for a full academic year TAship or a winter-only TAship and by Nov. 30 for a fall-only TAship.

TAs – Please note that it can take up to two weeks before your attendance at workshops is recorded. You are strongly encouraged to track your progress independently of the TA Management System in order to ensure its accuracy. In the event of a discrepancy, you are responsible for ensuring your training is captured in Carleton Central.