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Current Grad Students Newsletter

Graduate Studies News

Welcome to the latest issue of TheGraduate@Carleton e-newsletter for graduate students. We hope you are enjoying your winter break! This newsletter is typically sent to all graduate students on the first and third Wed. of every month. The next issue will be March 7. For up-to-the-minute news, follow us on Twitter @CUGradStudies or visit our website: Feedback is welcome. Email us at:

You Can Still Enter the 3MT

There is still time to participate in Carleton’s Three Minute Thesis competition. If you missed both of last week’s training sessions, we are happy to coach you individually.

Read More →

GSA Announcement on General Elections: Nominations & Poll Clerk Hiring

The nomination period for GSA elections begins on March 1st. Positions on the Executive, Senate and the Graduate Faculty Board will be open for elections. If you need some extra cash, there will also be many poll clerk positions available. Stay tuned and check out on March 1st for more information!

Two Programs in One

Did you know that you can take a graduate diploma concurrently with your existing graduate degree?  Gain more expertise at no additional cost.

Find Out More →

Student Voices on Sexual Violence Survey

Between February and March 2018, the Student Voices on Sexual Violence survey will give Ontario students the opportunity to provide feedback on the topic of sexual violence on and around their campuses, which includes sexual assault, sexual harassment, stalking, indecent exposure, voyeurism and sexual exploitation. Every student’s response counts in the largest survey on sexual violence in Ontario. Look for your email invitation from CCI Research Inc. on February 26, 2018 so you can participate online. This important, confidential survey will help current and future students in Ontario and support services at your institution. The survey will be available for all eligible students from February 26 to March 26, 2018, and your choice of $5 electronic gift cards will be provided as appreciation for your time.

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Vote Now For Your Favourite Science Action Participant

NSERC has selected 75 top participants for this year’s Science Action competition. Two Carleton University graduate students, Andrea Reid and Brandon Robinson, made the cut. You can help them make the finals by viewing their videos.

Watch Videos →

T4 and T4A Slips Now Available

The electronic information slips (T4 and T4A’s) produced by payroll for the 2017 tax year are now available on Carleton Central. Find out how you can access your information.

More Details →

FPA Research Month

The Faculty of Public Affairs is hosting its 5th annual Research Month from Feb. 24 to March 24. Check out the more than 30 events taking place as part of this research celebration.

Click Here for the Full Schedule →

Salmon and Science: Sharing Grad Research With Northern Schoolchildren

PhD student Andrea  Reid used innovative games to help Northern schoolchildren learn more about her research on fishing practices that help salmon to survive.

Read More →

Big Data Day Proposals Due by March 9

Are you conducting big data research?  Then why not participate in Data Day 5.0 to showcase your research in a graduate student poster competition?

More Details →

Enhance Your Academic Experience

Professional development is extremely important as employers often consider this kind of experience as well as your academic record. Check out our offerings in Grad Navigate. A reminder to TAs that you must submit your training hours by March 30th.

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Mandatory Training

If you are working or volunteering in a Carleton lab, you must complete the Lab Safety training before you begin work. The next session is tomorrow Feb. 22 from 9 am to noon. If you are working or volunteering in an area on campus that uses lasers, you must complete Laser Safety training before beginning work. The next session is March 1 from 10 am to 1 pm. If you are working or volunteering in a lab at Carleton working with  biohazards, you must complete the BioSafety training before beginning work.

Upcoming Training →

When Will I Find Out if I Have Won an Award?

Graduate students will be informed of their scholarship status by the following:

  • OGS:  Last week of February
  • NSERC PhD:  End of March
  • SSHRC PhD:  End of April
  • CIHR PhD:  End of April
  • CGS Master’s (all):  April 1 through the portal

Planning on Graduating in June?

You need to apply to graduate by March 1 if you are expecting to graduate at the spring convocation. You also need to submit your thesis to your supervisor, in examinable form, by that date. If not, you will need to register for the summer term. Summer registration opens March 22.

Update - Board of Governors

To find out what happened at the last Board of Governor’s meeting on Feb. 8th, click here.

Important Dates and Deadlines


Now-February 23:  Winter Break. Classes are suspended.

March 1:  Last day for receipt of applications from potential spring (June) graduates.

March 1: Grad students expecting to graduate at the Spring Convocation must submit their thesis to their supervisor, in examinable form, by this date

March 9:  Last day to request formal exam accommodations for April examinations to the Paul Menton Centre for Students with Disabilities. Late requests will be considered on a case-by-case basis.

Date TBALast day to pay any remaining balance on your Student Account to avoid a hold on access to marks through Carleton Central and the release of transcripts and other official documents.  An account balance may delay Summer 2018 course selection.

March 19:  Financial holds preventing registration will be applied to accounts with an outstanding balance. In order to prevent delayed registration for Summer 2018 courses, please allow adequate processing time as payments normally take 2 business days to be applied to your student account.

March 22:  Carleton Central opens at 8:30 a.m. for registration for Carleton University degree students (graduate and undergraduate). Check your time-ticket here.

March 27:  Last day for summative or final examinations for winter term and fall/winter courses before the official examination period (see Examination Regulations in the Academic Regulations in the Graduate Calendar).

March 30:  Statutory holiday, University closed.

April 25:   Deadline for fee payment or assignment of funding to ensure payment is processed to your account without incurring a late charge.  Payment of fees is due by the posted deadlines.

April 27: Last day to add your activities to the Co-Curricular Record

For a complete list of all official academic and financial dates and deadlines, please go to the Registrar’s website. For all financial matters, go to Student Accounts.



Feb. 24 to March 24:  Faculty of Public Affairs Research Month

March 2:  Political Economy Graduate Student Conference

March 8:  International Women’s Day event 

March 15-17:  24th Annual Underhill Graduate Student Colloquium

March 21: Carleton University Three Minute Thesis (3MT) Competition

March 23-24:  Interlock:  A Graduate Student Conference Sponsored by the Art History Graduate Student Society

March 275th Annual Data Day

April 6-7:  6th Annual Soc/Anth Annual Grad Student Conference

For information about Carleton events, go to the university events calendar.



March 9:  Deadline to submit an abstract to the Data Day 5.0 committee

March 10:  Deadline to apply for a Dan David award

March 21:  Deadline to apply for the Organization of American States (OAS) 2018-19 Academic Scholarships Program

Mitacs offers several funding opportunities for graduate students and postdoctoral fellows. You can apply any time, except there are two deadline dates each year for the Mitacs Elevate program. Check out:
(a) Mitacs Accelerate (Funding starts at $15,000 for research internships with industry or non-profit partners)
(b) Mitacs Elevate ($55,000 annual grant for two-year postdoctoral fellowships with industry or non-profit partners, plus a customized research management training program valued at 7,500)
(c) Mitacs Globalink Research Awards (Funding to support research collaborations with international universities.)

Note: For information about Carleton awards, go to our awards and funding website.



Check out our list of Grad Navigate workshops for the winter term.

February 22:  Media Training workshop

February 22Lab Safety Training (9 am-noon)

March 1:  Laser Safety Training

March 6BioSafety Training (1-4 pm)


You can also access online training through Please note that these online training modules do not count towards paid training hours for TAs.


The deadlines to apply for a Leave From Duties are: April 30 (summer term), August 31 (fall term) and December 31 (winter term). Access form via Carleton Central.

Deadlines to apply to be an “out-of-priority” TA are as follows: April 15 (Spring/Summer term), August 15 (Fall/Winter term) and December 15 (Winter term). You can apply once you are registered as a full-time student in the respective term (For fall, registration opens June 23).

“Pedagogical” training hours must be completed by March 30 for a full academic year TAship or a winter-only TAship and by November 30 for a fall-only TAship.

TAs – Please note that it can take up to two weeks before your attendance at workshops is recorded. You are strongly encouraged to track your progress independently of the TA Management System in order to ensure its accuracy. In the event of a discrepancy, you are responsible for ensuring your training is captured in Carleton Central.