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Current Grad Students Newsletter

Graduate Student News

The Faculty of Graduate and Postdoctoral Affairs (FGPA) distributes this newsletter to all graduate students typically on the first and third Wednesday of every month (except during the summer). The next issue will be available on Wednesday, February 6. For up-to-the-minute news, follow us on Twitter @CUGradStudies or visit our website: To comment, email us at:

Why You Would Want to Fill in the 2019 CGPSS Survey

All graduate students are invited to participate in the 2019 Canadian Graduate and Professional Student Survey (CGPSS). Find out how this can benefit you.

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Reminder - Need Support?

Campus Resources That You Can Access

There are several service groups on campus that can help you with many different tasks.

Find Out What's Available →

Important Information for Teaching Assistants

The Educational Development Centre (EDC) is hosting a TA training day on January 19 for all teaching assistants. Click here for more information. Also, if you are a new TA this term, there are several things you need to know.

Find Out More →

Scholarship Balance

If you are eligible to receive a scholarship balance for the winter term, you can request your balance through Carleton Central by clicking on “Refund or Scholarship Balance Request”. Depending on the amount of your scholarship balance, you will have up to four options: campus card transfer, e-transfer, cheque, or donate to Carleton. Although you can submit your request prior to the financial drop date, it will not be processed until after January 31, 2019. If you have any questions, please contact Student Accounts at: or phone 613-520-2600 ext. 3626.

Promoting Your Research in 3 Minutes or Less

If you are interested in participating in Carleton’s annual Three Minute Thesis (3MT) competition, we invite you to come to an information session on January 22. Please register as soon as possible.

Register Here →

Other Research Competitions

You have until 4:59 p.m. on January 18 to enter NSERC’s Science, Action! Video contest. Submissions to SSHRC’s Storytellers competition will be accepted until January 31 at 5 p.m.

Money Matters and Other Professional Development Opportunities

There are several new listings on our Grad Navigate page including a 4-part series on financial matters (budgeting, debt management, income tax, children and your money).

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Career Planning for International Students

Career Services is offering a 5-part series for international students entitled I want a job in Canada. Where do I start? You can view the series by clicking here. The series walks you through all the stages in the employment process. All the workshops are included in Grad Navigate and, as such, TAs can claim paid training hours if they participate.

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The Goods on Unpaid Internships

Are you currently on or thinking about participating in an unpaid placement? If so, you need to read this.

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Grad Research: From H to O

Ever wonder what processes your water goes through before it ends up in your glass? Engineering student Ashley Piche decided to find out.

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Grad Research: Water Issues in Canada

Graduate and undergraduate journalism students are participating in the Parched Project, a national collaboration among journalism schools that explores Canadian water issues for a series of stories that will appear in the Toronto Star, Global News and the National Observer. The Carleton students are researching water quality in the Ottawa, Rideau and Gatineau Rivers.

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Grad Research: Virtual Reality Gives Life to Canadian Legend

Anthony Scavarelli, a doctoral student at Carleton’s School of Information Technology, created the Circles platform, an innovative educational virtual reality (VR) experience. One of its first projects focuses on Viola Desmond, the first Canadian woman to be pictured on our currency.

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2019 Payroll Information

Check out important payroll information for 2019.

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Save Money on Textbooks

Did you know that you can save up to 80% off textbooks by renting instead of buying at the Carleton Bookstore? New and used textbooks are available for rent for over half of the courses they stock. When you rent, you pay the rental cost up front and you can still write and highlight in the book. Also, if you are buying textbooks, just show the Bookstore a lower advertised price on a textbook from an approved source and they will match it up to seven days after the date of purchase. Some conditions apply.

Find Out More →

Service Excellence Nominations Now Open

Has someone made your experience at Carleton exceptional? Are there innovative programs, initiatives, or teaching methods that have enriched your experience? Let us know, by nominating a faculty and/or staff member for a Service Excellence Award.

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Important Dates and Deadlines


January 18:  Last day for registration for winter term courses. Last day to change courses or sections (including auditing) for winter term courses.

January 18:  Graduate students who have not electronically submitted their final thesis copy to the Faculty of Graduate and Postdoctoral Affairs will not be eligible to graduate in winter 2019 and must register for the winter 2019 term.

January 18-20 and January 25-27:  Fall term deferred examinations will be held.

January 31:  Last day for a fee adjustment when withdrawing from winter term courses or the winter portion of two-term courses (financial withdrawal). Withdrawals after this date will create no financial change to winter term fees and will result in a permanent notation of WDN appearing on your official transcript.

February 15:  April examination schedule available online.

February 18:  Statutory holiday. University closed.

February 18-22:  Winter Break. Classes are suspended.

March 1:  Last day for receipt of applications from potential spring (June) graduates.

March 1:  Last day for graduate students to submit their supervisor-approved thesis, in examinable form to their department.

March 15:  Last day to request formal exam accommodations for April examinations to the Paul Menton Centre for Students with Disabilities. Note that it may not be possible to fulfill accommodation requests received after the specified deadlines.

March 21:  Registration opens for summer term.

For a complete list of all official academic and financial dates and deadlines, please go to the Registrar’s website. For all financial matters, go to Student Accounts.


International students! Check out these events just for you.

March 26:  Data Day 6.0

For information about Carleton events, go to the university events calendar.


January 22Information session for students interested in participating in the Three Minute Thesis

January 16-March 27  Contract Instructors –  Certificate in University Teaching

January 19: EDC’s TA training day

January 23: Media Training

February 26: Media Training

Grad Navigate workshops for the winter term are now posted. has been discontinued. However, students now have free access to, a self-service training site designed to help students gain new skills and advance their careers. You can log in by clicking here.


January 18:  Deadline to enter NSERC’s Science Action competition

January 31:  Deadline to enter SSHRC’s Storyteller competition.

February 1:  Deadline to apply for a Mackenzie King Memorial scholarship

February 6:  Deadline to apply for BOG’s Student Award for Outstanding Achievement 

July 1, 2019Deadline to apply for a bursary from the Centre for Research and Education on Women & Work

Mitacs offers several funding opportunities for graduate students. You can apply any time, except there are two deadline dates each year for the Mitacs Elevate program. Check out:
(a) Mitacs Accelerate (Funding starts at $15,000 for research internships with industry or non-profit partners)
(b) Mitacs Elevate ($57,500 annual grant for two-year postdoctoral fellowships with industry or non-profit partners)
(c) Mitacs Globalink Research (Travel funding for research projects with international universities)
Note: For information about Carleton awards, go to our awards and funding website.


The deadlines to apply for a Leave From Duties are: April 30 (summer term), August 31 (fall term) and December 31 (winter term) (access form via Carleton Central).

Deadlines to apply to be an “out-of-priority” TA are as follows: April 15 (Spring/Summer term), August 15 (Fall/Winter term) and December 15 (Winter term).

“Pedagogical” training hours must be completed by March 30 for a full academic year TAship or a winter-only TAship. Fall-only TAs must complete their hours by November 30.

TAs – Please note that it can take up to two weeks before your attendance at workshops is recorded. You are strongly encouraged to track your progress independently of the TA Management System in order to ensure its accuracy. In the event of a discrepancy, you are responsible for ensuring your training is captured in Carleton Central.