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Current Grad Students Newsletter

Graduate Student News

The Faculty of Graduate and Postdoctoral Affairs (FGPA) distributes this newsletter to all graduate students. The next issue will be available on December 5. For up-to-the-minute news, follow us on Twitter @CUGradStudies or visit our website: To comment, email us at:

Carleton To Launch New Graduate Student Counselling Service

Carleton University is making its counselling program more accessible for graduate students. Effective Thursday, December 6, Alisa McClain will be available to graduate students for walk-in counselling appointments on Thursday afternoons from 1 to 3:30 p.m. in 512 Tory with appointments available in the same space on Mondays. This pilot will last until the end of the winter term.

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Carleton and the GSA Launch New Graduate Student Mental Health Peer Support Program

Learn about the new mental health peer support program being piloted for graduate students, as well as other peer support programs that are available at an Open House in the GSA Lounge on November 29.

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Last Chance to Nominate Your Professor

The deadline date to nominate your professor for a Faculty Graduate Mentoring Award is this Friday, November 23. It’s a great way to say thank you to a professor who has gone above and beyond for you.

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Exemptions From International Tuition Fees

If you are an international student and are in the process of applying for Permanent Residence with Immigration, Refugees and Citizenship Canada and have received documents from IRCC, you may be eligible to pay domestic rather than international tuition fees starting this current Fall term.

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SSHRC's Storyteller Competition Has Begun

The Social Sciences and Humanities Research Council has launched its seventh annual Storytellers contest, challenging postsecondary students from across the country to show Canadians how SSHRC-funded research is affecting our lives, our world and our future prosperity. Submissions are already being accepted.

Attend FGPA's Training Session →

Three Minute Thesis Competition Returns

Carleton’s 2019 Three Minute Thesis Competition will be taking place in March in Richcraft Hall, and we want you to be a part of it. The 3MT can help you build confidence, develop your presentation skills and focus your research. If you are interested in participating in the 3MT, we invite you to come to one of our two information sessions. The first will be held on Monday, January 14 from 2 to 3 p.m. and the second on Tuesday, January 22 from 10 to 11 a.m. (both in 482 MacOdrum Library). Please register for the information session to let us know that you’ll be coming. If you want to learn more, check out our Carleton 3MT page or our video in which three previous participants explain why you should enter!

Robberies Off Campus

Campus Safety Services has been made aware of two separate incidents that have occurred over the past week involving students who were robbed of personal items while off campus at the Hartwell Locks area along the canal.

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Congratulations to Graduates and Medallists

The Faculty of Graduate and Postdoctoral Affairs would like to congratulate the more than 500 grad students who graduated at Fall Convocation on Nov. 10. A list of the graduate student medallists is available on Carleton’s Convocation website. Robert Lennox won both the Governor General’s Gold Medal and the University Medal for Outstanding Graduate Work at the Doctoral Level.

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Convocation: He Shoots, He Scores

Even as he travelled the world as a professional hockey player for 13 years, François-Pierre Guénette planned for what would come next. He just graduated with his Master of Accounting (MAcc).

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Convocation: Graduate Student Lends a Helping Hand

For four years, Jared Browning was a mainstay at the Science Student Success Centre, having mentored more than 100 students and leading more than 100 events in support of the centre. In the same four years, Browning completed a bachelor’s degree in Biology and then a master’s degree in the same discipline, while also volunteering with the Lanark Therapeutic Riding Association in Carleton Place.

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Convocation: "Treemendous" Research on Community Orchards

A sense of community is established in many ways, but did you ever think an orchard would bring people together? PhD alumna Jennie Barron looked at community orchards that are publicly accessible and maintained by volunteers from the surrounding community.

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Important Reminder For Fall TAs

Fall-only teaching assistants have until Nov. 30 to submit their training hours, in order to be paid. There are still a few Grad Navigate workshops left including: Career Exploration Outside Academe: Get the Job You Want and the Resume You Need (November 23) and Media Training (November 27), along with some NVivo and other workshops on different dates.

Apply Now to be an Out-of-Priority TA

All undergraduate and full-time graduate students who have NOT been awarded a TA for the Winter 2018 academic term can now express interest in becoming a TA.

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Very Important Dates

You need to apply to graduate by Saturday, December 1. This is also the last day for you to submit your supervisor-approved thesis in examinable form to your department. Friday, December 7 is the last day of fall-term classes. Please note that classes follow a MONDAY SCHEDULE on that day.

Award Deadlines

The deadline for master’s students to apply for a Tri-Council (NSERC, SSHRC, CIHR) award is December 1. And December 1 is also the deadline to apply for a 2018-19 Ontario Women’s Health Scholarship. Deadlines for other awards are listed on our awards and funding website.

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Want to Make Your Mark in the Carleton Community?

Apply to be a Residence Fellow! Residence Fellows are community leaders, positive contributors and mentors within the residence community at Carleton. To learn more, you’re invited to an information session today (November 21) at noon in the Raven’s Roost OR December 9 at 7 p.m. in the Fenn Lounge!

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Observe the Next BOG Meeting

Members of the community are welcome to observe the open session of the Carleton University Board of Governors meeting on Thursday, November 29, 2018.

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Important Dates and Deadlines


November 25:  Winter term payment deadline. Click here for important payment information. Late payment charges and late registration charges will be applied to the student account on or after this date. Interest charges begin to accrue on January 1.

December 1:  Last day for receipt of applications from potential winter (February) graduates.

December 1:  Last day for graduate students to submit their supervisor-approved thesis in examinable form to their department.

December 7:  Fall term ends. Last day of fall term classes. Classes follow a Monday schedule. Last day for academic withdrawal from fall term courses. Last day for take-home examinations to be assigned, with the exception of those conforming to the examination regulations in the General Regulations of the Graduate Calendar. Last day to pay any remaining fall tuition fees to avoid a hold on access to marks through Carleton Central and the release of transcripts and other official documents.

December 8:  No classes or examinations take place.

December 9 – 21:  Final examinations in fall term courses and mid-term examinations in fall/winter courses may be held. Examinations are normally held all seven days of the week.

December 24, 2018-January 1, 2019:  University closed.

January 2, 2019:  University reopens at 8:30 a.m.

January 7:  Winter term classes begin.

January 14:  OSAP deferral deadline. Late payment charges and late registration charges applied to the student account on or after this date for eligible OSAP students.

January 18:  Last day for registration for winter term courses. Last day to change courses or sections (including auditing) for winter term courses.

January 18:  Graduate students who have not electronically submitted their final thesis copy to the Faculty of Graduate and Postdoctoral Affairs will not be eligible to graduate in winter 2019 and must register for the winter 2019 term.

January 18-20 and January 25-27:  Fall term deferred examinations will be held.

January 31:  Last day for a fee adjustment when withdrawing from winter term courses or the winter portion of two-term courses (financial withdrawal). Withdrawals after this date will create no financial change to winter term fees and will result in a permanent notation of WDN appearing on your official transcript.

For a complete list of all official academic and financial dates and deadlines, please go to the Registrar’s website. For all financial matters, go to Student Accounts.


November 21:  Sexual Violence Policy Review Design-Thinking Workshop for TAs

November 23:  Shannon Lecture with Katherine Cook “There is no net neutrality in digital archaeology”

November 27Freeman Dyson to Deliver 2018 Herzberg Lecture, Biological and Cultural Evolution: Six Characters in Search of an Author

November 30:  The Afro-Caribbean Mentorship Program presents “More than Networking”

December 8:  Holiday Skate 

For information about Carleton events, go to the university events calendar.


December 6Information and coaching session for students interested in participating in SSHRC’s Storyteller competition

January 14 or 22Information sessions for students interested in participating in the Three Minute Thesis (You can attend either session)

Check out the next media training session (November 27)

Grad Navigate workshops – still a few available. You can always access online training through (Please note that these online training modules do not count towards paid training hours for TAs.)


December 1:  Deadline for master’s students to apply for a Tri-Council award

December 5:  Deadline to apply for a Gates Cambridge scholarship

December 15:  Deadline to apply for a Queen Elizabeth Scholarship for Advanced Scholars

January 7: Carleton deadline to apply for a Trudeau Foundation doctoral scholarship

February 1:  Deadline to apply for a Mackenzie King Memorial scholarship

July 1, 2019Deadline to apply for a bursary from the Centre for Research and Education on Women & Work

Mitacs offers several funding opportunities for graduate students. You can apply any time, except there are two deadline dates each year for the Mitacs Elevate program. Check out:
(a) Mitacs Accelerate (Funding starts at $15,000 for research internships with industry or non-profit partners)
(b) Mitacs Elevate ($57,500 annual grant for two-year postdoctoral fellowships with industry or non-profit partners)
(c) Mitacs Globalink Research (Travel funding for research projects with international universities)
Note: For information about Carleton awards, go to our awards and funding website.


The deadlines to apply for a Leave From Duties are: December 31 (winter term), April 30 (summer term) and August 31 (fall term) (access form via Carleton Central).

Deadlines to apply to be an “out-of-priority” TA are as follows: December 15 (Winter term), April 15 (Spring/Summer term) and August 15 (Fall/Winter term).

“Pedagogical” training hours must be completed by November 30 for a fall-only TAship and by March 30 for a full academic year TAship or a winter-only TAship.

TAs – Please note that it can take up to two weeks before your attendance at workshops is recorded. You are strongly encouraged to track your progress independently of the TA Management System in order to ensure its accuracy. In the event of a discrepancy, you are responsible for ensuring your training is captured in Carleton Central.