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September 5

Welcome/Welcome Back

The Faculty of Graduate and Postdoctoral Affairs (FGPA) would like to welcome back returning students and welcome new students. A reminder that you will receive this newsletter on the first and third Thursday of every month (except during the summer). For up-to-the-minute news, follow us on Twitter @CUGradStudies or visit our website: To comment, email us at:

GSA Welcome Weeks and Other News

Don’t forget that Welcome Weeks, sponsored by the Graduate Students’ Association, continues until September 13th with a Grad Party on the 27th. Also, the GSA offers a medical, dental and accident insurance plan. All full-time students registered in the fall term are automatically covered. Part-time students and dependents can join the plan for a fee. You must opt in or out (with a refund) – check deadlines on their website. Finally, you can subscribe to the GSA’s Grad Bulletin by clicking here.

Are You Eligible for a Scholarship Balance?

If you are eligible to receive a scholarship balance, you can request your balance through Carleton Central by clicking on “Refund or Scholarship Balance Request”. Depending on the amount of your scholarship balance, you will have up to four options: campus card transfer, e-transfer, cheque, or donate to Carleton. Although you can submit your request prior to the financial drop date, it will not be processed until after September 30, 2019. If you have any questions, please contact Student Accounts at: or phone 613-520-2600 ext. 3626.

Award Information

The application for the Ontario Graduate Scholarship (OGS) is now available. Please go to our website to find out how to apply as the process differs depending on your status. The application form for the Rhodes Scholarship is available by clicking here and must be submitted by Sept. 9 to Deadlines for the Tri-Council and other awards are available on our awards website. Note that the NSERC PhD award deadline is Sept. 27; and the SSHRC and CIHR PhD deadline is Oct. 1.

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TAs - Don't Forget to Update Your Profile

A reminder to create or update your profile. Also, as per the Collective Agreement Section 13.04 (f), TA assignment offers shall be accepted or declined within 10 working days of the date of your offer. Failure to accept your offer by this deadline without reasonable cause will constitute declining of your TAship for that term. Have questions? Visit our TA page.

Important Info from CUREB (Carleton University's Research Ethics Boards)

Please follow the link for updates from Carleton University’s Research Ethics Boards (CUREB).

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Unpaid Placements

Are you currently on or thinking about participating in an unpaid placement? If so,you need to read this.

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Navigating Your Career Path

FGPA offers several workshops designed to help you upgrade your comprehensive skill set. Our Grad Navigate program can help you gain these skills. TAs, please note that you can claim up to five paid training hours.

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Still Time to Opt Out of Your U-Pass

For those who are eligible to opt out of the U-Pass, please do not pick up or recharge your card, as applicable. Your U-Pass card must be returned by September 14 for the fall term and January 14 for the winter term to receive a full refund (less the administrative fee). After these dates, your refund will be pro-rated. Information about who is eligible to opt out is available on this page.

Grad Research: Grad Student Entrepreneurs Crack the Chinese Market

Recently, five master’s students in Carleton’s Technology Innovation Management program travelled to China to pitch investors on their startups through the 2019 Young Leaders to China initiative. Find out what happened.

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Grad Student Lauded for her Research on Pacific Salmon

PhD Candidate Andrea Reid, who is taking a scientific and Indigenous knowledge approach to studying Pacific salmon, has been awarded a Philanthropic Educational Organization (PEO) Scholar Award.

Find Out More About Her Research →

Safety First

Carleton offers a number of health and safety courses. Some are mandatory for TAs, contract instructors and lab assistants. Visit the EHS training web page for further information and register here for upcoming in-class sessions.

Did You Know the Bookstore Offers Textbook Rentals?

You can now rent textbooks from the Carleton Bookstore, saving up to 65% off the cost of buying a new book. You can still write, highlight and add notes in a rented book. You get the textbook for the entire semester, and can choose to convert it to a purchase if you decide you want to keep it. For more information, please contact Lekan Oyelola, the Textbook manager, at ext. 8115 or at textbooks@carleton.caClick here for textbook rental details. The Bookstore will also match textbook prices from a variety of sources. Click here for price match details.

Carleton Reimagines Equity Services

The Equity department has a new name – the Department of Equity and Inclusive Communities (EIC) and a new website.

Find Out the Details →

Dealing With Traffic Congestion on Campus

The recent closure of Hog’s Back Swing Bridge by the National Capital Commission and next year’s O-Train shutdown will affect the daily commutes of faculty, staff, students and visitors to Carleton. The university is taking steps to mitigate traffic congestion on campus.

Find Out the Details →

Join the Student Library Advisory Committee

MacOdrum library needs you!  The library is currently recruiting students to join its Student Advisory Committee. The committee is made up of students who are interested in creating a better student experience at the library — enhancing library resources, services, and physical and digital spaces, and providing constructive feedback on library initiatives. The Committee will meet five times during the Fall and Winter terms. The first meeting will be Wednesday, September 25 from 1:30 – 3:00 p.m. Membership is from September 2018 to April 2019. The deadline for applications is Friday, September 13.

To Learn More and Submit an Application →

Important Dates and Deadlines


September 12:  OSAP deferral deadline. Late payment charges and late registration charges applied to the student account on or after this date for eligible OSAP students.

September 13-15:  Full and late summer deferred final examinations held.

September 17:  Last day of registration for fall term and fall/winter courses. Last day to change courses or sections (including auditing) for fall term and fall/winter courses.

September 17:  Graduate students who have not electronically submitted their final thesis copy to the Faculty of Graduate and Postdoctoral Affairs will not be eligible to graduate in fall 2019 and must register for the fall 2019 term.

September 30:  Last day to withdraw from fall term and fall/winter courses with a full fee adjustment (financial withdrawal). Withdrawals after this date will create no financial change to fall term fees and will result in a permanent notation of WDN appearing on your official transcript.

October 11:  December examination schedule (fall term final and fall/winter mid-terms) available online.

October 14:  Statutory holiday. University closed.

October 21-25:  Fall break. Classes are suspended.

For a complete list of all official academic and financial dates and deadlines, please go to the Registrar’s website. For all financial matters, go to Student Accounts.


Some Grad Navigate workshops are now posted. Stay tuned as more will be added. Please note that online training modules or workshops advertised outside of Grad Navigate do not count towards paid training hours for TAs.

September 28: EDC’s TA Training Day

September 23:  Media Training

September 26:   Essentials of Productive Teams (Mitacs). To learn more and register for this course, please click here.

October 24-25:  Foundations of Project Management I (Mitacs) To learn more and register for this course, please click here.

Mitacs also offers several funding opportunities for graduate students. You can apply any time, except there are two deadline dates each year for the Mitacs Elevate program. Check out:
(a) Mitacs Accelerate (Funding starts at $15,000 for research internships with industry or non-profit partners)
(b) Mitacs Elevate ($57,500 annual grant for two-year postdoctoral fellowships with industry or non-profit partners).
(c) Mitacs Globalink Research (Travel funding for research projects with international universities)
Note: For information about Carleton awards, go to our awards and funding website.


September 9:  Carleton U. deadline to apply for a Rhodes scholarship

September 27:  Deadline to apply for an NSERC doctoral award

September 30: Deadline for the Donor-Funded Awards.

October 1Deadline to apply for a SSHRC doctoral award

October 1Deadline to apply for a CIHR doctoral award

November 15 Deadline to apply for a Fulbright scholarship

November 15Deadline to apply for an OGS

December 1:  Deadline for master’s students to apply for a Tri-Council award


October 10:  Psychology Mental Health Day


The deadlines to apply for a Leave From Duties are:  Dec. 31 (winter term), April 30 (summer term) and Aug. 31 (fall term). You can access form via Carleton Central.

Deadlines to apply to be an “out-of-priority” TA are as follows:  December 15 (Winter term), April 15 (Spring/Summer term) and August 15 (Fall/Winter term),

“Pedagogical” training hours must be completed by Nov. 30 for a fall-only TAship and by March 30 for a full academic year TAship or a winter-only TAship.

TAs – Please note that it can take up to two weeks before your attendance at workshops is recorded. You are strongly encouraged to track your progress independently of the TA Management System in order to ensure its accuracy. In the event of a discrepancy, you are responsible for ensuring your training is captured in Carleton Central.