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Current Grad Students Newsletter

Welcome/Welcome Back

The Faculty of Graduate and Postdoctoral Affairs (FGPA) would like to welcome back returning students and welcome new students – hope you enjoyed yesterday’s Orientation. A reminder that you will receive this newsletter on the first and third Wed. of every month (except during the summer). For up-to-the-minute news, follow us on Twitter @CUGradStudies or visit our website: To comment, email us at:

GSA Welcome Weeks and Other News

Don’t forget that Welcome Weeks, sponsored by the Graduate Students’ Association, continue until Sept 22. Also, the GSA offers a medical, dental and accident insurance plan. All full-time students registered in the fall term are automatically covered. Part-time students and dependents can join the plan for a fee. The deadline to opt in or out (with a refund), is Oct. 5. Finally, you can subscribe to the GSA’s Grad Bulletin by going to their website.

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Funding for Student-Run Conferences

The deadline to apply for funding to support a graduate student-run conference on campus for this academic year is Oct. 15.

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OGS and Other Awards

The application for the Ontario Graduate Scholarship (OGS) is now available. If you have a student ID number and access to Carleton Central, you should use the online application available in Carleton Central. All others should use the forms available on our OGS website. The Application Form for the Rhodes Scholarship is available by clicking here and must be submitted by Sept. 7 to Deadlines for the Tri-Council and other awards are available on our awards website. Note that the NSERC PhD award deadline is Sept. 28; the SSHRC PhD deadline is Oct. 12 and the CIHR PhD deadline is Oct. 1.

Are You Eligible for a Scholarship Balance?

If you are eligible to receive a scholarship balance, you can request your balance through Carleton Central by clicking on “Refund or Scholarship Balance Request”. Depending on the amount of your scholarship balance, you will have up to four options: campus card transfer, e-transfer, cheque, or donate to Carleton. Although you can submit your request prior to the financial drop date, it will not be processed until after September 30, 2018. If you have any questions, please contact Student Accounts at: or phone 613-520-2600 ext. 3626.

Unpaid Placements

Are you currently on or thinking about participating in an unpaid placement? If so,you need to read this.

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Important Information for New and Continuing TAs

A reminder to create or update your profile. Also, as per the Collective Agreement Section 13.04 (f), TA assignment offers shall be accepted or declined within 10 working days of the date of your offer. Failure to accept your offer by this deadline without reasonable cause will constitute declining of your TAship for that term. Have questions? Visit our TA page.

Enhance Your Professional Skills

Today’s employers are looking for well-rounded candidates who can demonstrate a comprehensive skill set. Our Grad Navigate program can help you gain these skills. TAs please note that you can claim up to five paid training hours.

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Still Time to Opt out of Your U-Pass

Don’t forget to pick up your U-Pass from the Information Desk in the University Centre. If you want to opt out, check to see if you are eligible. The deadline for a full refund is September 14.

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Library Study Space

Registration for Graduate study space in the library is still open, via the Library’s website. Assignments will be handed out on a first come, first served basis.

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Join the Library Advisory Committee

You can help enhance library services to all students by joining the Library Advisory Committee. Find out how to join.

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Did You know the Bookstore Offers Textbook Rentals?

You can now rent textbooks from the Carleton Bookstore, saving up to 65% off the cost of buying a new book. You can still write, highlight and add notes in a rented book. You get the textbook for the entire semester, and can choose to convert it to a purchase if you decide you want to keep it. For more information, please contact Lekan Oyelola, the Textbook manager, at ext. 8115 or at textbooks@carleton.caClick here for textbook rental details. The Bookstore will also match textbook prices from a variety of sources. Click here for price match details.

Safety First

Carleton offers a number of health and safety courses. Some are mandatory for TAs, contract instructors and lab assistants. Visit the EHS training web page for further information and register here for upcoming in-class sessions.

Grad Research: A Case Study of Heavy Metal Music in China

While growing up in China, Yili Zhou became enthralled with heavy metal music. When she came to Carleton to pursue her PhD in Political Science, her thesis advisor and renowned China expert, Prof. Jeremy Paltiel, suggested that she focus on her passion to show how heavy metal music brings together research questions about critical International Relations theory and politics in China.

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Important Dates and Deadlines


September 5:  Fall term begins. Fall and fall/winter classes begin.

September 12:  OSAP deferral deadline. Late payment charges and late registration charges applied to the student account on or after this date for eligible OSAP students.

September 14-16:  Full and late summer deferred final examinations held.

September 14:  (For those who are eligible to opt out of the U-Pass) For a full refund, the U-Pass must be returned by this date.

September 18:  Last day of registration for fall term and fall/winter courses. Last day to change courses or sections (including auditing) for fall term and fall/winter courses.

September 18:  Graduate students who have not electronically submitted their final thesis copy to the Faculty of Graduate and Postdoctoral Affairs will not be eligible to graduate in fall 2018 and must register for the fall 2018 term.

September 30:  Last day to withdraw from fall term and fall/winter courses with a full fee adjustment (financial withdrawal). Withdrawals after this date will create no financial change to fall term fees and will result in a permanent notation of WDN appearing on your official transcript.

October 5:  Deadline to opt in or out of the GSA’s medical, dental and accident insurance plan.

October 5:  December examination schedule (fall term final and fall/winter mid-terms) available online.

October 8:  Statutory holiday. University closed.

October 15Deadline to apply for funding to support a grad student-run conference on campus.

October 22-26:  Fall break. Classes are suspended.

November 25:  Winter term payment deadline. Click here for important payment information. Late payment charges and late registration charges applied to the student account on or after this date. Interest charges begin to accrue on January 1.

For a complete list of all official academic and financial dates and deadlines, please go to the Registrar’s website. For all financial matters, go to Student Accounts.


September 10-17: Throwback

September 13:  Science Student Alumni Mixer 

September 13:  Economics Alumni Reception at Throwback

September 13:  Annual Attallah Lecture “Media Forensics: Reading the Canadian Culture Commodity

September 15Raven’s Rally

September 15:  Heritage Campus Walking Tour 

September 16: Annual Terry Fox Run

September 17:  Carleton University Art Gallery Opening Party for Fall Exhibitions 

September 27:  UHIP workshop (for international students)

October 2Workshop: Working in Canada (for international students)

October 10:  The Writing Café (for international students)

October 12:  Warming up to Winter (for international students)

October 17:  Scams and How to Protect Yourself 

For information about Carleton events, go to the university events calendar.


Check out media training sessions for this fall.

September 7:  Lab Safety Training (mandatory for all persons working in a laboratory environment)  

September 19:  BioSafety Training (mandatory for all persons working with biohazardous materials)  

Grad Navigate workshops for the fall term will be posted shortly. You can always access online training through Please note that these online training modules do not count towards paid training hours for TAs.


September 7:  Deadline to apply for a Rhodes scholarship (return to

September 17Deadline to apply for a scholarship from the Migration and Diaspora Awards Committee

September 28:  Deadline to apply for an NSERC doctoral award

October 1:  Deadline to apply for a CIHR doctoral award

October 12Deadline to apply for a SSHRC doctoral award

November 15Deadline to apply for a Fulbright award

November 15Deadline to apply for an OGS

December 1:  Deadline for master’s students to apply for a Tri-Council award

July 1, 2019Deadline to apply for a bursary from the Centre for Research and Education on Women & Work

Mitacs offers several funding opportunities for graduate students. You can apply any time, except there are two deadline dates each year for the Mitacs Elevate program. Check out:
(a) Mitacs Accelerate (Funding starts at $15,000 for research internships with industry or non-profit partners)
(b) Mitacs Elevate ($57,500 annual grant for two-year postdoctoral fellowships with industry or non-profit partners).
(c) Mitacs Globalink Research (Travel funding for research projects with international universities)
Note: For information about Carleton awards, go to our awards and funding website.


The deadlines to apply for a Leave From Duties are: Dec. 31 (winter term), April 30 (summer term) and Aug. 31 (fall term) (access form via Carleton Central).

Deadlines to apply to be an “out-of-priority” TA are as follows: December 15 (Winter term), April 15 (Spring/Summer term) and August 15 (Fall/Winter term),

“Pedagogical” training hours must be completed by Nov. 30 for a fall-only TAship and by March 30 for a full academic year TAship or a winter-only TAship.

TAs – Please note that it can take up to two weeks before your attendance at workshops is recorded. You are strongly encouraged to track your progress independently of the TA Management System in order to ensure its accuracy. In the event of a discrepancy, you are responsible for ensuring your training is captured in Carleton Central.