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Current Grad Students Newsletter

Welcome/Welcome Back

The Faculty of Graduate and Postdoctoral Affairs (FGPA) would like to welcome back returning students and welcome new students – hope you enjoyed yesterday’s Orientation. We will be featuring some photos from Orientation in the next newsletter (Sept. 20). A reminder that you will receive this newsletter on the first and third Wed. of every month (except during the summer). For up-to-the-minute news, follow us on Twitter @CUGradStudies or visit our website: To comment, email us at:

GSA Welcome Weeks and Other News

Don’t forget that Welcome Weeks, sponsored by the Graduate Students’ Association, continues until Sept 22. Also, the GSA offers a medical, dental and accident insurance plan. All full-time students registered in the fall term are automatically covered. Part-time students and dependents can join the plan for a fee. The deadline to opt in or out (with a refund), is Oct. 6. Finally, you can subscribe to the GSA’s Grad Bulletin by going to their website.

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Funding for Student-Run Conferences

The deadline to apply for funding to support a graduate student-run conference on campus for this academic year is Oct. 15.

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OGS and Other Awards

The application for the Ontario Graduate Scholarship (OGS) is available online (please check to see if you submit a paper or electronic copy). There are two OGS information sessions (Sept. 13 and Sept. 20) from 1:30 to 4 p.m. in the Senate Room (6th floor, Robertson Hall). A third OGS info. session is on Sept. 19 from 11 a.m. to 1 p.m. (same location). The Application Form for the Rhodes Scholarship is available by clicking here and must be submitted by Sept. 10 to Deadlines for the Tri-Council and other awards are available on our awards website.There will be an NSERC award info session on Sept. 12 at 1:30 in the Senate Room (6th floor Robertson). There will be a repeat CIHR award info session on September 8, 1-2:30 p.m.

Are You Eligible for a Scholarship Balance?

If you are eligible to receive a scholarship balance, you can request your balance through Carleton Central by clicking on “Refund or Scholarship Balance Request”. Depending on the amount of your scholarship balance, you will have up to four options: campus card transfer, e-transfer, cheque, or donate to Carleton. Although you can submit your request prior to the financial drop date, it will not be processed until after September 30, 2017. If you have any questions, please contact Student Accounts at: or phone 613-520-2600 ext. 3626.

Unpaid Placements

Are you currently on or thinking about participating in an unpaid placement? If so,you need to read this.

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Information for New and Continuing Teaching Assistants

A reminder to create or update your profile. Also, as per the Collective Agreement Section 13.04 (f), TA assignment offers shall be accepted or declined within 10 working days of the date of your offer. Failure to accept your offer by this deadline without reasonable cause will constitute declining of your TAship for that term. Have questions? Visit our TA page.

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Research Assistants - A Reminder

In order for a research assistant to be paid on the final pay in September (first available pay for the term), you must accept your job requisition by September 15th.

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Enhance Your Professional Skills

Today’s employers are looking for well-rounded candidates who can demonstrate a comprehensive skill set. Our Grad Navigate program can help you gain these skills.

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Still Time to Pick Up or Opt Out of Your U-Pass

Don’t forget to pick up your U-Pass from the Information Desk in the University Centre. If you want to opt out, check to see if you are eligible. The deadline for a full refund is September 14.

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Tragically Hip Grad Research

Graduate student Michelle MacQueen is researching how The Tragically Hip rock group provides an alternate, more critically-aware reading of Canadian identity.

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Stories North - A Magical Experience

Four graduate journalism students explain how a one-month experience in the Yukon will impact the way they tell stories for the rest of their lives.

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Safety First

Carleton offers a number of health and safety courses. Some are mandatory for TAs, contract instructors and lab assistants. Visit the EHS training web page for further information and register here for upcoming in-class sessions.

Construction Update

Find out what is going on right now and new construction projects that will happen this fall.

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Geographic Data at the Library

Get data – save time. MacOdrum Library’s Maps & GIS Services can help you find data for your assignment or thesis.

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Join the Student Library Advisory Committee

Join the Student Library Advisory Committee and help create a better student experience in the Library.

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Important change to Academic Withdrawal

Find out more information about changes to academic withdrawal and Its impact on official/unofficial transcripts.

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How to Change Your Password

Here are instructions on how to change your password.

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Important Dates and Deadlines


September 6:  Fall term begins. Fall and fall/winter classes begin.

September 14:  (For those who are eligible to opt out of the U-Pass) For a full refund, the U-Pass must be returned by this date. 

September 15: Deadline for Research Assistants to accept their job requisition

September 15-17:  Full and late summer deferred final examinations held.

September 19:  Last day of registration for fall term and fall/winter courses. Last day to change courses or sections (including auditing) for fall/winter and fall term courses.

September 19:  Graduate students who have not electronically submitted their final thesis copy to the Faculty of Graduate and Postdoctoral Affairs will not be eligible to graduate in Fall 2017 and must register for the fall 2017 term.

September 30:  Last day to withdraw from fall term and fall/winter courses with a full fee adjustment (financial withdrawal). Withdrawals after this date will create no financial change to Fall term fees and will result in a grade(s) of WDN appearing on your official transcript.

October 6:  December examination schedule (fall term final and fall/winter mid-terms) available online.

October 9:  Statutory holiday. University closed.

October 15:  Students who are on an unpaid placement this fall – you must return the signed forms to your department no later than this date.

October 23-27:  Fall break. Classes are suspended.

November 25:  Winter term payment deadline. Click here for important payment information. Late payment charges and late registration charges applied to the student account on or after this date. Interest charges begin to accrue on January 1.

For a complete list of all official academic and financial dates and deadlines, please go to the Registrar’s website. For all financial matters, go to Student Accounts.


September 6:  Lab Safety

September 13:  Biosafety Awareness Training

September 20:  Laser Safety Training

September 28:  Lab Safety Training

Register now for the EDC’s Preparing to Teach Certificate course. Check this page for details.

Registration for TA Training Day (Sept. 23). Details in Carleton Central.

MacOdrum Library is offering a Thesis Jumpstart series this term (Using NVIVO for your Literature Review (Registration already available), Literature Reviews and Citation Management and Research Data Management)

Grad Navigate workshops are now posted for the fall term. Register now! You can also access online training through Please note that these online training modules do not count towards paid training hours for TAs.


Apply Now for the 5th National Student Paper Competition. Check website for deadlines.

September 8:  Register now for a CIHR award information session. Today from 1-2:30 p.m.

September 10:  Carleton U. deadline to apply for a Rhodes scholarship (if interested, email Andrew Brook)

September 12:  NSERC Scholarships and Fellowships Presentation – 1:30 in the Senate Room (6th floor, Robertson Hall). No registration required.

September 13:  There will be an OGS information session today from 1:30 to 4 p.m. in the Senate Room (6th floor of Robertson Hall)

September 15:  Deadline to apply for the Graduate Fellowship in Migration and Diaspora Studies

September 19:  There will be a repeat OGS information session today from 11 a.m. to 1 p.m. in the Senate Room (Robertson Hall)

September 20:  OGS information session 1:30 to 4 p.m. in the Senate Boardroom (6th floor, Robertson Hall). (This is a repeat of the Sept. 13th and Sept. 19th information sessions)

September 29Deadline to apply for an NSERC doctoral scholarship

September 30:  Deadline to apply for the Mauril Belanger memorial Youth Addictions Research Grant

October 2:  Deadline to apply for a CIHR doctoral scholarship

October 13:  Deadline to apply fpr a SSHRC doctoral scholarship

October 13:  Deadline to apply for the Franco-German Fellowship Programme on Climate, Energy and Earth System Research Funding 

October 20:  Deadline for the Vanier scholarship (students who have been nominated will be informed as to how to complete the application)

November 3:  Carleton deadline to apply for a Trudeau Foundation doctoral scholarship

November 15Deadline to apply for a Carleton OGS

November 15:  Deadline to apply for a Fulbright award

December 1:  Deadline for Master’s students to apply for a Tri-council award (CIHR, NSERC, SSHRC)

December 6:  Deadline to apply for a Gates Cambridge scholarship

Mitacs offers several funding opportunities for graduate students. You can apply any time, except there are two deadline dates each year for the Mitacs Elevate program. Check out:
(a) Mitacs Accelerate (Funding starts at $15,000 for research internships with industry or non-profit partners)
(b) Mitacs Elevate ($57,500 annual grant for two-year postdoctoral fellowships with industry or non-profit partners).
(c) Mitacs Globalink Research (Travel funding for research projects with international universities.

Note: For information about Carleton awards, go to our awards and funding website.


Click here to see updates on construction projects taking place this fall on campus.

September 13:  2017 FASS Lecture: Conversations with Waneek Horn-Miller. Registration required.

September 16:  Ravens Football (part of “Throwback”). Registration required.

September 17:  Terry Fox Run. Register now.

September 30:  Panda Game

October 10:  Deadline to apply for the “Cool Japan” program at Chiba University.

For information about Carleton events, go to the university events calendar.


The deadlines to apply for a Leave From Duties are: December 31 (winter term), April 30 (summer term) and August 31 (fall term) (access form via Carleton Central).

Deadline to apply to be an “out-of-priority” TA are as follows: December 15 (Winter term), April 15 (Spring/Summer term) and August 15 (Fall/Winter term). You can apply once you are registered as a full-time student in the respective term (For fall, registration opens June 23).

“Pedagogical” training hours must be completed by November 30 for a fall-only TAship and by March 30 for a full academic year TAship or a winter-only TAship.

TAs – Please note that it can take up to two weeks before your attendance at workshops is recorded. You are strongly encouraged to track your progress independently of the TA Management System in order to ensure its accuracy. In the event of a discrepancy, you are responsible for ensuring your training is captured in Carleton Central.