Converting your thesis to PDF/A format is easy! There are several options for converting your thesis to PDF/A format. The following are instructions for some of the more popular software.

PLEASE NOTE:  If you have conversion problems, please contact the CCS Help Desk for assistance.

MICROSOFT WORD 2013 or 2010

Will convert document types: .doc, .docx, .txt, .rtf

1. Select Save as

2. Save as type PDF

3. Click on Options

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4. Check off under PDF Options, ISO 9005-1 compliant (PDF/A)

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ADOBE ACROBAT PRO XI

Will convert document types: .pdf, .html, .xlsx, .jpeg, .ps, .docx, .txt, .tiff, .bmp, .xml

1. Select Save as

2. Select under save as type dropdown: pdf/a

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3. Click on Save

If successful, a banner will appear stating that the file is in compliance with PDF/A

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LIBREOFFICE 4.0

Will convert document types: .odt, .ods, .odp

The OpenDocument format (ODF) is a free, ISO-standardized format for documents (.odt file extension), spreadsheets (.ods), presentations (.odp) and more. Used widely throughout the world, ODF is supported by a variety of programs, including the free LibreOffice suite and OpenOffice.org.

LibreOffice

1. Select File

2. Export as PDF

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     3.   Check off under General PDF/A-1a

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CONVERTING LAteX to PDF/A

The current LaTeX development suites (like Kile, MiKTeX, MacTex. etc.) provide tools that convert to PDF only. Therefore, create a pdf document using the tool pdflatex which is generally included with the development suite and then use Adobe Acrobat Pro to convert to PDF/A.

MERGING DOCUMENTS INTO ONE

Since the final thesis document must be assembled and uploaded as one (1) document.  Several products such as Adobe Acrobat Pro and MS-Word will merge documents into one.

ADOBE ACROBAT PRO XI

1. Select Create

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2. Select Add Files

3. Select the files to be merged in the order to be assembled

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4. Click on Combine Files

5. Enter File name

6. Select Save as

7. Select under save as type dropdown: PDF/A

MICROSOFT WORD WINDOWS 2013 or 2010

1. Open a new document

2. Click on the “Insert” tab

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3. Select Object

4. Select Text from File

5. Select the documents to merge in the order that they are to be assembled

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Note: If the documents selected have different headers or footers, the header/footer of the 1st document selected will be used during the merge process.

To create a PDF/A document using Microsoft Word for Mac

Unfortunately, Microsoft Office for Mac does not include a feature to save as a PDF/A. We suggest that you contact CCS to ask them to convert for you or access a computer with windows e.g. computers in MacOdrum Library have a version of MS Office 2016 on lab machines or on public workstations.