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Current Grad Students Newsletter

Graduate Student News

The Faculty of Graduate and Postdoctoral Affairs (FGPA) distributes this newsletter to all graduate students. This is the last issue of TheGraduate@Carleton for 2018. The next issue will be available on Monday, January 7 – the first day of the winter term. For up-to-the-minute news, follow us on Twitter @CUGradStudies or visit our website: To comment, email us at:

Carleton Announces 12th Chancellor

Distinguished federal public servant Yaprak Baltacioğlu, a Carleton alumna, has been appointed as Carleton’s 12th chancellor. She will be formally installed in 2019.

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Feeling Stressed Out?

It’s a stressful time of year. If you need assistance, there are various resources to help you out. As well, check out these two new pilot projects:  a new counselling service just for graduate students and the new Graduate Student Mental Health Peer Support program.

Find Out About Other Resources →

When Friday is a Monday

Please note that Friday, December 7 is the last day of fall-term classes. On that day, classes follow a MONDAY SCHEDULE.

Exam Information

For updated information about exams, please click here.

Instructors! Will You Be Using Scantrons During Exams?

During the upcoming exam season, any instructors using Scantrons that require processing at the Educational Development Centre (EDC) need to read this.

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Learning Management System Town Hall Meeting

On December 7, Teaching and Learning Services will host a town hall session from 2-4 p.m. in room 2017 Dunton Tower. This town hall will be the first of several significant consultations with users who depend on the Learning Management System.

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Holiday Closures, Reduced Hours on Campus

Carleton will be closed from noon on Saturday, December 22 until 8:30 a.m. on Wednesday, January 2. Here are campus closures and reduced service hours on campus during the holidays..

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Got a Great Story to Tell?

The Social Sciences and Humanities Research Council (SSHRC) has launched its seventh annual Storytellers contest, challenging postsecondary students from across the country to show Canadians how SSHRC-funded research is affecting our lives, our world and our future prosperity. FGPA is hosting an information/training session tomorrow (December 6) for anyone who is interested.

Check Out Details & Register →

The 3MT is Back

Sign up now for one of two information sessions about the Three Minute Thesis Competition. The 3MT can help you build confidence, develop your presentation skills and focus your research. And there are cash prizes!

Find Out How to Register →

NSERC Opportunities

The Natural Sciences and Engineering Research Council’s Science, Action! Video contest is offering 15 cash prizes for videos that tell a 60-second story about fascinating science research. You have until 4:59 p.m. on January 18 to enter. NSERC is also encouraging students to enter its Science Exposed competition. This photographic competition closes January 15.

Apply Now to be a Residence Fellow!

Residence Fellows are community leaders, positive contributors and mentors within the residence community at Carleton. To learn more, you’re invited to an information session on Sunday, December 9 at 7 p.m. in the Fenn Lounge.

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New Graduate Students & TAs - Orientation

The Faculty of Graduate and Postdoctoral Affairs (FGPA) is hosting a winter orientation session on Friday, January 11 for new incoming graduate students and Teaching Assistants. Registration is now available by clicking here. The International Student Services Office offers new international students their choice of two orientation sessions. Find out the details by clicking here.

Important Information for TAs - Or Those Who Want to Become One

Will you be a new Teaching Assistant as of January? If so, here are several things you need to know. More

All full-time graduate students who have NOT been awarded a Teaching Assistantship can now express interest in becoming an “out of priority” TA.  The deadline to apply for winter 2019 is December 15. Check this page to see if you are eligible and for information on how to apply.

Dec. 31 is the deadline for TAs to apply for a “leave from duties” for the winter term. More (scroll down on the page).

U-Pass Opt Out

The deadline to apply to receive a full refund when opting out of the U-Pass for the winter term is January 14.  Find out if you are eligible.

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Raving Ravens

Our thanks to everyone who nominated their professor for a Faculty Graduate Mentoring Award. We will be announcing the winners in late February. If you missed the deadline, you might consider recognizing him/her with a Raving Raven.

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European Fieldwork Helps Grad Student Further Her Research on an Intriguing Musical Instrument

Heather Horak, a graduate student in the Music and Culture Master’s program, is doing thesis fieldwork in Europe on a small, guitar-like instrument called the charango.

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Convocation Story: First Students Graduate from Northern Studies Program

Michelle Olejarz, Michael Scarizzi and Sigogini Sivarajah were among the first group of students who successfully completed the Northern Studies graduate program at Carleton University.

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Convocation Story: Carleton’s First Indigenous Doctoral Graduate in Geography

For Miguel Sioui, the first Indigenous PhD graduate of Carleton University’s geography program, academic firsts are part of his heritage. Sioui’s father is the first First Nations history PhD graduate in Canada, and his late grandmother, an Officer of the Order of Canada, is widely considered the first Indigenous woman in the country to receive a PhD.

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Convocation Story: Social Work Graduate Establishes Community Veterinary Outreach

While serving Christmas dinner to Toronto’s homeless at a downtown church, Michelle Lem had a canine encounter that would eventually lead her to found Community Veterinary Outreach, an Ottawa-based NGO that provides veterinary services to pets of vulnerable people and their owners across Canada.

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Convocation Story: Hala Assal’s Journey to a PhD in Computer Science

Hala Assal, who graduated in November, won a Senate Medal for her outstanding academic achievement and research on human aspects of software security within the overall development process.

Read More →

BOG Minutes

Find out what happened at the latest Board of Governors meeting.

Read More →

Important Dates and Deadlines


December 7:  Fall term ends. Last day of fall term classes. Classes follow a Monday schedule. Last day for academic withdrawal from fall term courses. Last day for take-home examinations to be assigned, with the exception of those conforming to the examination regulations in the General Regulations of the Graduate Calendar. Last day to pay any remaining fall tuition fees to avoid a hold on access to marks through Carleton Central and the release of transcripts and other official documents.

December 8:  No classes or examinations take place.

December 9 – 21:  Final examinations in fall term courses and mid-term examinations in fall/winter courses may be held. Examinations are normally held all seven days of the week.

December 22 (noon), 2018-January 1, 2019 inclusive:  University closed.

January 2, 2019:  University reopens at 8:30 a.m.

January 7:  Winter term classes begin.

January 14:  OSAP deferral deadline. Late payment charges and late registration charges applied to the student account on or after this date for eligible OSAP students.

January 18:  Last day for registration for winter term courses. Last day to change courses or sections (including auditing) for winter term courses.

January 18:  Graduate students who have not electronically submitted their final thesis copy to the Faculty of Graduate and Postdoctoral Affairs will not be eligible to graduate in winter 2019 and must register for the winter 2019 term.

January 18-20 and January 25-27:  Fall term deferred examinations will be held.

January 31:  Last day for a fee adjustment when withdrawing from winter term courses or the winter portion of two-term courses (financial withdrawal). Withdrawals after this date will create no financial change to winter term fees and will result in a permanent notation of WDN appearing on your official transcript.

For a complete list of all official academic and financial dates and deadlines, please go to the Registrar’s website. For all financial matters, go to Student Accounts.


December 8:  Holiday Skate 

For information about Carleton events, go to the university events calendar.


December 6Information and coaching session for students interested in participating in SSHRC’s Storyteller competition

January 3:  Contract Instructor Orientation Winter 2019. Register now!

January 5:  Contract Instructor Orientation Workshop Day: Preparing for the Winter Term

January 14 or 22Information sessions for students interested in participating in the Three Minute Thesis (You can attend either session)

January 16-March 27  Contract Instructors –  Certificate in University Teaching

Grad Navigate workshops for the fall term are now finished. has been discontinued.


December 5:  Deadline to apply for a Gates Cambridge scholarship

December 15:  Deadline to apply for a Queen Elizabeth Scholarship for Advanced Scholars

Jan. 7: Carleton deadline to apply for a Trudeau Foundation doctoral scholarship

February 1:  Deadline to apply for a Mackenzie King Memorial scholarship

July 1, 2019Deadline to apply for a bursary from the Centre for Research and Education on Women & Work

Mitacs offers several funding opportunities for graduate students. You can apply any time, except there are two deadline dates each year for the Mitacs Elevate program. Check out:
(a) Mitacs Accelerate (Funding starts at $15,000 for research internships with industry or non-profit partners)
(b) Mitacs Elevate ($57,500 annual grant for two-year postdoctoral fellowships with industry or non-profit partners)
(c) Mitacs Globalink Research (Travel funding for research projects with international universities)
Note: For information about Carleton awards, go to our awards and funding website.


The deadlines to apply for a Leave From Duties are: December 31 (winter term), April 30 (summer term) and August 31 (fall term) (access form via Carleton Central).

Deadlines to apply to be an “out-of-priority” TA are as follows: December 15 (Winter term), April 15 (Spring/Summer term) and August 15 (Fall/Winter term).

“Pedagogical” training hours must be completed by March 30 for a full academic year TAship or a winter-only TAship. Fall-only TAs must complete their hours by November 30.

TAs – Please note that it can take up to two weeks before your attendance at workshops is recorded. You are strongly encouraged to track your progress independently of the TA Management System in order to ensure its accuracy. In the event of a discrepancy, you are responsible for ensuring your training is captured in Carleton Central.