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Current Grad Students Newsletter

Graduate Student News

The Faculty of Graduate and Postdoctoral Affairs (FGPA) distributes this newsletter to all graduate students on the first and third Thursday of every month (with a few exceptions). The next issue will be sent to you on Thursday, March 19. For up-to-the-minute news, follow us on Twitter @CUGradStudies or visit our website: To comment, email us at:

Update: Monitoring the Coronavirus

As the outbreak of the novel coronavirus (COVID-19) continues to raise concerns around the globe, Carleton University is continuing to closely follow the advice provided by Ottawa Public Health and other health agencies such as the Public Health Agency of Canada and Ontario Public Health.

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You Won't Want to Miss This!

On March 23, come and watch the 10 graduate student Three Minute Thesis finalists talk about their research in three minutes or less. It’s fascinating and fun, and you get to vote for the People’s Choice Award winner. Second floor conference rooms, Richcraft Hall from 1:30 to 2:30 p.m. All are welcome. If you still wish to participate, please contact David Lafferty asap.

Awards Update

If you have been awarded an Ontario Graduate Scholarship (OGS), please complete the acceptance form on this website. This form is only for students who cannot complete the online acceptance form, e.g. students with a paper application or students who were not registered in a Graduate program at the time of application.

Results for Tri-Council recipients should be available in the portal by April 1. NSERC PhD students should hear by the end of March while SSHRC and CIHR PhD students should hear by the end of April. If you still have questions, please email

Convocation Changes

Students who are planning to attend Spring Convocation ceremonies in June are asked to check the Convocation website carefully for the date and time of their ceremony as there have been some changes to the schedule this year.

GSA Elections - Nomination Deadline Tomorrow

The nomination deadline for the Graduate Students’ Association Elections is tomorrow (March 6). Find out more about the election process, including an all candidates meeting, by clicking here. The elections take place March 17-18.

Reminder: O-Train to Shut Down May 2

As part of the Phase 2 Light Rail Transit (LRT) project, the City of Ottawa will shut down the Trillium Line that services Carleton University for a two-year period beginning May 2020. During the project, the City and OC Transpo will provide the R2 replacement bus service. This service will run along the entire O-Train Line 2 route during the closure and will stop at all Line 2 stations.

Find Out More →

Need Help Planning Your Research Project?

Gain tips and ideas about planning and writing your research project by exploring the Research Project Planner now available on Carleton’s Graduate Professional Development web page by clicking here  If you have questions regarding the tips and ideas presented in the Planner, or need more information about how to apply them to your own project, please contact Karim Abuawad.

Call for Participants: ESL Graduate Writing Group

Carleton’s Centre for Student Academic Support would like to extend an invitation to ESL graduate students in FPA and FASS to participate in a writing group.This program targets common writing problems experienced by ESL students in an effort to help them develop the skills they need to overcome these challenges.

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Writing Support for All Grad Students

The Faculty of Graduate and Postdoctoral Affairs continues to offer one-on-one writing consultations throughout the year to assist you with writing-related challenges, or to discuss the efficacy of your research and writing strategies. Multiple appointments are available. To request a consultation, fill out this web form.

FGPA Alumni Panel: Working Outside of Academia

The Faculty of Graduate and Postdoctoral Affairs is hosting a panel featuring alumni from Carleton’s graduate programs on the topic of working outside of academia. Items of discussion will include the challenges of finding non-academic work, how to present oneself to employers, the pros and cons of non-academic work, and more.

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Call for Participants: Equity and Inclusive Communities Working Groups

Equity and Inclusive Communities is looking for people to join working groups to help execute Carleton’s Sexual Violence Prevention and Education Plan. There are three working groups currently looking for members to join and offer their perspective. For more information, click here.

TAs - Please Note

Your “Pedagogical” training hours must be completed by March 30 for a full academic year TAship or a winter-only TAship. This allows you to claim up to five paid training hours. There are still some Grad Navigate workshops available.

Calling All Artists

On April 3, 6-9 p.m., the Society for Neuroscience Ottawa is back for its annual Brain & Mental Health Art Show in support of Ancoura. If you would like to donate or display your artwork, please fill out this online submission form. Location is the Lansdowne Horticultural Building. $10 admission (cash only). For more information about the Art Show visit this website.

Nominations Now Open for 2019-20 Outstanding TA Awards

The Educational Development Centre’s Outstanding TA Award is a university-wide award, open to all TAs in all faculties, designed to recognize teaching excellence among Carleton’s TAs. Please note that some academic units also offer departmental TA Awards.

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$2,000 BOG Student Award Call for Nominations

Are you a Carleton student who is creating a substantial contribution through volunteering? Are you graduating this term? Apply for the Board of Governors Award for Outstanding Community Achievement! This $2,000 award recognizes the spirit of student volunteerism and substantial community contribution while at Carleton. Deadline to apply is March 23, 2020.

For More Information →

Wanted - Your feedback on Carleton’s first Draft Strategic International Plan

Carleton University’s first comprehensive international strategic plan is now ready for consultation. We encourage you to have a look and provide any feedback you may have by March 20. Your feedback is essential to our success. To review the draft plan and provide feedback, please visit this site.

Grad Research: Siberia Trek to Discuss Ancient Volcanic Events

A group of Carleton University Earth Sciences students had an opportunity to present their work and absorb international perspectives in Siberia at a conference on ancient volcanic events. Watch Video.

Find Out More →

Grad Research: Improving Public Engagement in Renewable Energy Projects

Creating and executing renewable energy plans and projects involves both policymakers and engineers. Nathalin Moy explored how to improve the public engagement process for new renewable energy projects. She graduated in February with a Master of Arts in Sustainable Energy.

Read More →

Important Dates and Deadlines


March 13:  Last day to request formal exam accommodations for April examinations to the Paul Menton Centre for Students with Disabilities. Note that it may not be possible to fulfill accommodation requests received after the specified deadlines.

March 18:  Financial holds preventing registration will be applied to accounts with an outstanding balance. In order to prevent delayed registration for Summer 2020 courses, please allow adequate processing time as payments normally take 2 days to be applied to your student account.

March 26:  Carleton Central opens at 8:30 a.m. for summer registration for all Carleton University degree students. Check your time-ticket here.

April 1:  Students wanting to graduate in June must apply before this date.

April 25:  Deadline for fee payment or assignment of funding to ensure payment is processed to your account without incurring a late charge. Payment of fees is due by the posted deadlines.

May 4:  Early summer and full summer courses begin.

May 8:  Graduate students who have not electronically submitted their final thesis copy to the Faculty of Graduate and Postdoctoral Affairs will not be eligible to graduate in Spring 2020 and must register for the Summer 2020 term.

For a complete list of all official academic and financial dates and deadlines, please go to the Registrar’s website. For all financial matters, go to Student Accounts.


March 9:  How to Publish With IEEE

March 26:  Media Training 

Check out our Grad Navigate offerings. Please note that online training modules or workshops advertised outside of Grad Navigate do not count towards paid training hours for TAs.


March 8:  Deadline to Apply for Internships with Ecotrust Canada’s North Coast Innovation

March 20Deadline to apply to the Korean Government Scholarship Program  

April 20 or May 5Deadline to apply to the Kosovo International Summer Academy

Mitacs offers several funding opportunities for graduate students. You can apply any time, except there are two deadline dates each year for the Mitacs Elevate program. Check out:
(a) Mitacs Accelerate (Funding starts at $15,000 for research internships with industry or non-profit partners)
(b) Mitacs Elevate ($57,500 annual grant for two-year postdoctoral fellowships with industry or non-profit partners).
(c) Mitacs Globalink Research (Travel funding for research projects with international universities)

Note: For information about Carleton awards, go to our awards and funding website.



March 5 (today):  Call for Proposals for the Ottawa-Carleton Symposium on Science, Technology, Engineering & Mathematics Teaching and Learning on April 27.

March 5: (Tonite): Kick off the Final 8 National Championships by Supporting the Carleton U. Ravens

March 6Open Colloquium: Azrieli School of Architecture & Urbanism

March 8:  WISE Celebrates International Women’s Day Gala

March 9-10:  Emerging Perspectives: FPA Graduate Conference

March 11: Kesterton Lecture with Sheila MacVicar, former foreign correspondent for CBC, ABC, CNN, CBS and host/correspondent for Al Jazeera. 

March 11Science Cafe: Predicting Volcanic Eruptions

March 13:  Grad Student Symposium: Reflecting Back and Thinking Forward in ALDS (Celebrating 15 Years)

March 24: Marston LaFrance Lecture: The Hunter, the Crown and the Cameras

March 25: Science Café – Polonium 210 From Discovery to Poison

March 30:  Life Sciences Day 4.0 – The Ottawa Opportunity

March 31:  Data Day 7.0 – AI Next Steps and Everything Smart

April 1:  Linguavision 2020

April 25:  15th Annual Graduate Student Heritage Conservation Symposium

For other events, please check out the University Events Calendar.


The deadlines to apply for a Leave From Duties are:  April 30 (summer term), Aug. 31 (fall term) and Dec. 31 (winter term). You can access the form via Carleton Central.

Deadlines to apply to be an “out-of-priority” TA are as follows:  April 15 (Spring/Summer term), August 15 (Fall/Winter term) and December 15 (Winter term),

“Pedagogical” training hours must be completed by March 30 for a full academic year TAship or a winter-only TAship.

TAs – Please note that it can take up to two weeks before your attendance at workshops is recorded. You are strongly encouraged to track your progress independently of the TA Management System in order to ensure its accuracy. In the event of a discrepancy, you are responsible for ensuring your training is captured in Carleton Central