Revised May 27, 2013


Graduate supervisors consist of two groups: those who are full-time faculty employees of the university (Lecturers, Assistant, Associate and Full Professors) and those who are not (Professors Emeriti, Distinguished Research Professors, Adjunct Professors and Adjunct Research Professors). Given the current expectations of faculty members, at the rank of Lecturer, Assistant Professor and above, these can be accorded graduate supervisory status along with their rank, so that no other process beyond their appointment is required. Non-employees must apply to the Faculty of Graduate and Postdoctoral Affairs to be granted supervisory privileges (see articles 2 and 3). While employees are automatically granted sole supervisory status at the Master’s level, certain restrictions apply to non-employees and for doctoral supervision (see articles 1 to 3). It is understood that Instructors do not receive supervisory status. The granting of graduate supervision status confers membership in the Faculty of Graduate and Postdoctoral Affairs. Generally members of the FGPA may supervise graduate students only in the academic program(s) in which they have formally been granted supervisory privileges. In other cases, they may only co-supervise.

1. Restrictions on Supervisory Privileges for Full-Time Employees

Lecturers and tenure-track Assistant Professors not holding a Ph.D. will not supervise doctoral students until their Ph.D. is conferred.

Term appointments at the rank of Assistant Professor and tenure-track Assistant Professors with a Ph.D. are required to name a tenured faculty member with a PhD as co-supervisor for the purpose of supervising a doctoral student until they receive tenure. Tenured Assistant Professors and Associate Professors not holding a doctorate will not supervise doctoral students, although they can serve on advisory committees. All Full Professors have sole supervisory privileges at the doctoral level.

2. Supervisory Privileges for Non-Full-Time Employees

Researchers who are not employees of the university, including Professors Emeriti, Distinguished Research Professors, Adjunct Professors, Adjunct Research Professors and faculty employees at other universities may be granted graduate supervision status. This status must be applied for at the time of original appointment and/or renewal. Note that Adjunct Professors may co-supervise at the Master’s level only, with approval from the Dean of FGPA. Please consult the Honorary and Affiliated Ranks policy on the University Secretariat website.

While Distinguished Research Professors may be granted sole graduate supervisory status, Professors Emeriti, Adjunct Professors and Adjunct Research Professors will be required to have a co-supervisor, who is a tenured faculty member of professorial rank (who may be nominal), to act as a point of contact with the University. (See “Guidelines regarding Nominal Co-Supervisions with Adjunct Professors and Adjunct Research Professors” at

3. Supervisory Privileges in Joint Institutes/Programs

Full-time professors employed at the University of Ottawa or at Trent University who are involved in joint institutes/programs and have supervisory privileges at those institutions are automatically granted co-supervisory privileges in the relevant programs(s) at Carleton. Adjunct Research Professors and other non-employees affiliated with a joint institute/program through the U of O or Trent, and who have supervisory privileges at those institutions, are automatically granted co-supervisory privileges in the relevant program(s) at Carleton (may be nominal). When co-supervisory privileges are granted, a full-time Carleton faculty member must be assigned as co-supervisor. Furthermore, the membership of advisory committees for doctoral candidates must adhere to the agreed upon regulations of joint institutes/programs.

4. Supervisory Privileges Subject to Review

The Dean of the Faculty of Graduate and Postdoctoral Affairs reserves the right to:

(i) examine the curriculum vitae of supervisors during the cyclical appraisal of existing graduate programs and to withdraw the privilege of graduate supervision in the case of those faculty members who have ceased to be active in research and supervision;

(ii) reappoint as supervisor for a limited number of years pending review those faculty members whose research productivity has ceased;

(iii) examine the research productivity of any faculty member at any time with respect to the suitability of the faculty member as a graduate supervisor;

(iv) remove supervisory privileges under exceptional circumstances should there be clear evidence of chronic failure on the part of a faculty member to provide adequate supervision.

Before supervisory privileges are withdrawn under rubric (i), a preliminary inquiry will be conducted by the Associate Dean (Student and Postdoctoral Affairs) to determine whether there are extenuating circumstances. Upon receipt of Associate Dean’s report, the Dean of FGPA will discuss such cases with the relevant area Deans and the FGPA Council (composed of the FGPA management team and the five area Associate Deans (Research and Graduate Affairs)), before actions are taken. The faculty member will have the right to make representation before the Dean of FGPA and the relevant area Dean.

Detailed procedures for the removal of supervisory privileges under rubric (iv) – chronic failure to provide adequate supervision – can be found at http:…

For students seeking information about graduate supervision status, please contact your department directly.

For Carleton Faculty/Staff: You can access the up-to-date list of honorary ranks in Banner. If you do not have access to this list, please contact Valerie Pereboom in the Provost’s Office at 613-520-2600 ext. 8484;